Executive Assistant

At Polaris Inc., we have fun doing what we love by driving change and innovation. We empower employees to take on challenging assignments and roles with an elevated level of responsibility in our agile working environment. Our people make us who we are, and we create incredible products and experiences that empower us to THINK OUTSIDE.

Executive Assistant – Parts, Garments & Accessories (PG&A)

Location: Plymouth, MN

The Executive Assistant will support the President of PG&A and be responsible for a broad range of advanced administrative support and coordinator duties. This position will require strong initiative, judgment, and independent decision-making skills, along with the ability to handle confidential matters. In addition to being primary support for the President of PG&A, this individual will also provide a level of support to the PG&A leadership team and partner with other executive assistants across the business to support team meetings, initiatives and priorities.

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

• Provide seamless coverage, support, and execution of responsibilities for the President, PG&A and their team
• Coordinate and prepare presentations and correspondence for meetings with both internal and external stakeholders, such as executive-level strategy meetings, board meetings, employee meetings, external communications, and others as needed. Handle confidential information with discretion.
• Calendar management, which involves meeting prioritization, scheduling and organizing complex meetings and activities with executives, and time management
• Coordinate worldwide travel arrangements, prepare detailed travel itineraries, maintain passports and obtain visas as needed
• Serve as a liaison between the President and their team, clients, partners, or other stakeholders. Draft, proofread, and send communications on behalf of their leader.
• Assist in the coordination and tracking of ongoing projects, ensuring deadlines are met and progress is communicated. Help with creating project timelines, tasks, and resources for initiatives. Serve as a point of contact between the President and team members for project-related updates.
• Handle day-to-day office tasks like ordering supplies for the President and team.
• Strong collaboration with executive administrative team, providing coverage and partnering on project work as needed.
• Miscellaneous duties as assigned.

SKILLS, KNOWLEDGE AND EDUCATION

• Bachelor’s degree and/or equivalent combination of education and experience preferred
• 5+ years of administrative assistant experience; recent experience working directly for an executive strongly preferred
• Advanced proficiency with Microsoft Office products, especially Teams, PowerPoint, Excel and Outlook
• Thrives in a fast-paced environment with multiple project assignments
• Ability to perform duties in high-stress environment, with effective prioritization and execution under pressure
• Exhibits good judgment and discretion in handling confidential information
• Possesses strong organizational skills
• Excellent verbal, written, and interpersonal communication skills
• Detail-oriented with excellent grammar and proofreading skills
• Ability to work independently with minimum supervision
• Ability to work extended hours or non-traditional hours when necessary
• Experience with worldwide travel preferred

WORKING CONDITIONS

• Standard office environment
• Some travel may be required
• Fast-paced, dynamic environment

#LI-NT1

The starting pay range for Minnesota is $82,250 to $95,000 per year. Individual salaries and positioning within the range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills, and geography.  While individual pay could fall anywhere in the range based on these factors, it is not common to start at the high end or top of the range. 

To qualify for this position, former employees must be eligible for rehire, and current employees must be in good standing.

We are an ambitious, resourceful, and driven workforce, which empowers us to THINK OUTSIDE.  Apply today!

At Polaris we put our employees first, by offering a holistic approach to their health and financial wellbeing.  Polaris is proud to offer competitive compensation, including a market-leading profit-sharing plan that is fundamental to our pay-for-performance culture. At Polaris, employees are owners of the company through company contributions to our Employee Stock Ownership Plan and discounted employee stock purchases plan. Employees receive a generous matching contribution to 401(k), financial wellness education and consultation to plan for their financial future. In addition to competitive pay, Polaris provides a comprehensive suite of benefits, including health, dental, and vision insurance, wellness programs, paid time off, gym & personal training reimbursement, life insurance and disability offerings.  Through the Polaris Foundation and our Polaris Gives paid volunteer time off, we support employees who actively volunteer their time, efforts, and passions to improve the health and wellbeing of the communities in which they live, play and work. Employees at Polaris drive our success and are rewarded for their commitment.

About Polaris

As the global leader in powersports, Polaris Inc. (NYSE: PII) pioneers product breakthroughs and enriching experiences and services that have invited people to discover the joy of being outdoors since our founding in 1954. Polaris' high-quality product line-up includes the Polaris RANGER®, RZR® and Polaris GENERAL™ side-by-side off-road vehicles; Sportsman® all-terrain off-road vehicles; military and commercial off-road vehicles; snowmobiles; Indian Motorcycle® mid-size and heavyweight motorcycles; Slingshot® moto-roadsters; Aixam quadricycles; Goupil electric vehicles; and pontoon and deck boats, including industry-leading Bennington pontoons. Polaris enhances the riding experience with a robust portfolio of parts, garments, and accessories. Proudly headquartered in Minnesota, Polaris serves more than 100 countries across the globe. www.polaris.com

EEO Statement

Polaris Inc. is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law. Applicants with a disability that are in need of an accommodation to complete the application process, or otherwise need assistance or an accommodation in the recruiting process, should contact Human Resources at 800-765-2747 or Talent.Acquisition@Polaris.com.  To read more about employment discrimination protection under U.S. federal law, see: Know Your Rights: Workplace Discrimination is Illegal (eeoc.gov).