Executive Assistant to the CEO

Job Description

We are seeking a dynamic and highly organized Executive Assistant to serve as a strategic partner to our Chief Executive Officer. This role requires a proactive, resourceful, and detail-oriented individual who thrives in a fast-paced global environment. As the CEO’s right hand, you will manage schedules, communications, events, and high-priority projects while acting as a key liaison to internal and external stakeholders.

As the Executive Assistant to the CEO, you will:

Executive Support & Calendar Management

• Proactively manage the CEO’s calendar, prioritizing and resolving scheduling conflicts with efficiency and discretion

• Anticipate the CEO’s needs and ensure seamless day-to-day operations

Meeting Coordination & Preparation

• Prepare the CEO for meetings by compiling agendas, briefing materials, and relevant documents

• Attend meetings, take detailed notes, and track follow-ups to ensure timely completion of action items

• Oversee executive and leadership team meetings, including scheduling, agenda development, and material distribution

• Assist in planning and executing company-wide events, such as quarterly business reviews and offsite meetings

Travel & Expense Management

• Coordinate complex travel arrangements, including itineraries, accommodations, and transportation

• Prepare and submit accurate expense reports in a timely manner

Project Management

• Drive and track the CEO’s initiatives and special projects from concept to completion

Communication & Stakeholder Management

• Act as the primary point of contact between the CEO and internal/external stakeholders, including the Board of Directors, investors, and employees

• Draft and prepare confidential correspondence, reports, and presentations

• Manage Board meeting logistics, including scheduling, travel arrangements, and preparation of materials

• Support investor relations activities, such as coordinating events and preparing briefing materials

Confidentiality & Discretion

• Handle sensitive information with the utmost integrity and professionalism.

• Serve as a trusted partner, safeguarding confidential employee, financial, and business information

REQUIRED EDUCATION, EXPERIENCE, & SKILLS:

• 5+ years of experience in an executive administrative role providing direct support to a CEO in a global, publicly traded company

• Undergraduate degree preferred (not required), degree paths might include business administration, communications, office administration, legal studies, finance, or liberal arts

• Proven experience managing the Board of Directors’ interactions and logistics.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Technically savvy, leveraging technology for efficiency

Interpersonal Skills

• Exceptional Communication: Outstanding written and verbal communication skills, with the ability to tailor messaging for diverse audiences.

• Emotional Intelligence: Strong ability to navigate complex personalities and handle sensitive matters with tact and diplomacy.

• Discretion & Judgment: Demonstrated ability to manage confidential information and make sound, independent decisions.

• Adaptability: Thrives in a fast-paced environment, managing shifting priorities with poise and efficiency.

• Proactive Problem-Solving: Anticipates needs and resolves issues before they arise.

• Stakeholder Management: Builds and maintains strong relationships with Board members, investors, and senior executives.

Collaboration First Hybrid Work Arrangements: 

This role is hybrid eligible with the requirement to be in office at least four days per week. Colleagues are expected to demonstrate a collaboration first mindset, which is the understanding that teams will work together in-person and colleagues should be flexible to adjust their hybrid days based on business needs. You will have an opportunity to work with your team and leader to determine when you should be in the office to drive meaningful connections and to best serve our customers.

Why Work in St. Louis, Missouri 

Our facility is located in St. Louis, famous for its Gateway Arch standing at 630 feet tall. St. Louis is a family-friendly, historic metropolitan area with a low cost of living and first-class schools. The city offers excellent restaurants, shopping areas, art galleries, and numerous festivals throughout the year, making this an exciting place to live and work.  

About Our Location 

Our location is the host of Copeland’s corporate headquarters. Our products have become household names that support the comfort and well-being of our customers. The employees at this location provide support to the various businesses within the platform, allowing for many networking opportunities across businesses.  

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