Executive Assistant to the COO - Remote/Worldwide

Description

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.

Job Title: Executive Assistant to the COO

Location: Remote

Reports To: Chief Operating Officer (COO)

Type: Full Time

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to

support the Chief Operating Officer (COO) of a fast-growing tax advisory firm. This role is critical

in ensuring the COO operates efficiently and effectively by managing communications,

administrative tasks, and project coordination efforts.

The ideal candidate is tech-savvy, resourceful, an excellent communicator, and comfortable

operating in a fast-paced, confidential, and high-performance environment.

Key Responsibilities

● Email Management:

Monitor, filter, and organize the COO’s inbox. Prioritize important messages, draft

responses, and ensure follow-ups are completed.

● Calendar & Schedule Coordination:

Manage the COO’s daily calendar, schedule internal/external meetings, and proactively

resolve conflicts. Ensure all commitments are confirmed and appropriate preparation has

been made

● Meeting Support & Note Taking:

Attend meetings as needed to capture action items, decisions, and key takeaways.

Organize and distribute meeting notes and follow-up tasks.

● Communication Management:

Serve as a gatekeeper and liaison for internal staff, clients, and partners. Draft and

proofread written communications on behalf of the COO.

● Task & Project Coordination:

Support execution of high-priority initiatives by tracking deadlines, updating project

boards, completing requested research, and coordinating with key team members.

● Travel Planning & Logistics:

Coordinate travel, accommodations, expense reports, and itineraries as needed.

● Confidentiality & Discretion:

Handle sensitive information with a high level of professionalism and confidentiality.

Required Qualifications

● Proven experience as a Personal Assistant, Executive Assistant, or similar support role

(experience in a finance or professional services firm is a plus)

● Strong command of tools like Google Workspace (Gmail, Calendar, Docs), Zoom, Slack,

Notion, and task/project management software (Asana, ClickUp, etc.)

● Exceptional English language written and verbal communication skills

● High attention to detail and organizational skills

● Ability to work independently, prioritize effectively, and anticipate needs

● Trustworthy, dependable, and discreet

Preferred Qualifications

● Experience supporting a C-suite executive

● Familiarity with tax, finance, or professional services industries

● Comfortable adapting quickly to changing priorities

● Strong critical thinking and problem-solving skills

• Remote Working for a US Company
• Exposure to new technology & trend
• Competitive Salary