Screening and Special Event Coordinator

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

NBCUniversal is looking for a Screening Rooms and Special Event Coordinator to join our Studio Operations Marketing and Special Events Team in Universal City, California! In this role, you will serve as the central liaison between StudioPost, Clients, and Studio Operations to ensure the successful execution of screenings and special events.

What you’ll do…

• Coordinate Studio Operations support needs for Screening Rooms bookings, including security, parking, signage, AV, stage furniture, check-in tables, power, and janitorial services.
• Work closely with the StudioPost team regarding screening room schedules
• Partner with on-lot catering to arrange and confirm concessions for screenings.
• Cross-reference Screening Rooms Calendar and Special Events Calendar to identify concurrent events and ensure smooth guest entry and traffic flow.
• Provide on-site support for screenings and events as assigned.
• Coordinate holds and bookings for all Special Events venues. 
• Coordinate internal tabletop and Paseo activations.
• Oversee vendor Certificates of Insurance (COIs), ensuring all documentation is accurate and up to date annually.
• Distribute weekly events calendar and bi-weekly production reports.
• Manage the Special Events phone line and field related inquiries.
• Manage the Vice President’s travel arrangements and expense reports.
• Serve as department Finance back-up: processing invoices, P-Card receipts, vendor setups, and credit card transactions.

Let’s Talk About You…

• Communicates with ease – You have a way with words; written and verbal.
• Impeccable attention to detail– You bring customer requests to life by managing schedules and deadlines. The studio operations team will excel with your keen attention to timelines and production logistics.  
• Customer Service Champion– No request is too big or too small, you put customers and our people first.   
• Creative – You seem to always find a way to solve things no matter how perplexing they may first appear.
• Team Oriented – proven success working in a collaborative environment and willing to assist others as needed.
• Tech-savvy – You are an MS Office and Adobe whiz and can take on new software with ease

What You Must Have:

• Bachelor’s degree in Communications, Hospitality, Marketing, or related field

• 1-2 years of professional experience

What Would Make You a Stand-out:

• Ability to collaborate with key stakeholders at all different levels of an organization.
• Ability to support several projects simultaneously in a fast-paced environment.

Additional Requirements:

• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $60,000

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].