Contract Recruitment Coordinator
ICON is seeking a Recruiting Coordinator to support the Talent Acquisition team through the end of 2025. This role will focus on interview logistics, candidate communication, ATS management, and administrative coordination, enabling recruiters to dedicate more time to sourcing and full-cycle recruiting. This position is ideal for someone highly organized, detail-oriented, and experienced in recruiting operations. This role is based in Austin, TX, and will report to the Manager of Talent Acquisition.
RESPONSIBILITIES
- Schedule and manage interviews for recruiters and hiring managers across all roles.
- Coordinate candidate communication and logistics throughout the hiring process.
- Manage job postings and maintain accurate records in the ATS (Lever, Greenhouse, etc.).
- Prepare and issue offer letters; assist with background checks and onboarding coordination.
- Track recruiting metrics and generate reports for the Talent Acquisition team.
- Support a positive candidate experience by ensuring timely communication and follow-up.
- Assist with ad hoc HR and recruiting administrative tasks as needed.
QUALIFICATIONS
- 2+ years of experience in recruiting coordination, HR support, or administrative roles.
- Strong organizational and time-management skills with the ability to handle multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Experience with ATS systems and scheduling tools (Lever, Greenhouse, GoodTime, Calendly, etc.).
- Comfortable working in a fast-paced, dynamic environment with multiple stakeholders.
- High attention to detail and proactive problem-solving mindset.
Furthermore, as a federal government contractor, the Company maintains an affirmative action program which furthers its commitment and complies with recordkeeping and reporting requirements under certain federal civil rights laws and regulations, including Executive Order 11246, Section 503 of the Rehabilitation Act of 1973 (as amended) and the Vietnam Era Veterans' Readjustment Assistance Act of 1974 (as amended).
Headhunters and recruitment agencies may not submit candidates through this application. ICON does not accept unsolicited headhunter and agency submissions for candidates and will not pay fees to any third-party agency without a prior agreement with ICON.
As part of our compliance with these obligations, the Company invites you to voluntarily self-identify as set forth below. Provision of such information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your employment or subject you to any adverse treatment. Any and all information provided will be considered confidential, will be kept separate from your application and/or personnel file, and will only be used in accordance with applicable laws, orders and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement purposes.
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ICON is a values-driven, people-centric organisation. Our core values are not unique to ICON but we use these guiding pillars to stay accountable for the work that we do. We are passionate and driven and we want to deliver for our patients, our pe...
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