Executive Assistant

Virtual US

About Cleerly

We’re Cleerly – a healthcare company that’s revolutionizing how heart disease is diagnosed, treated, and tracked. We were founded in 2017 by one of the world’s leading cardiologists and are a growing team of world-class engineering, operations, medical affairs, marketing, and sales leaders. We raised $223M in Series C funding in 2022 which has enabled rapid growth and continued support of our mission. In December 2024 we received an additional $106M in a Series C extension funding. Most of our teams work remotely and have access to our offices in Denver, Colorado, New, York, New York, Dallas, Texas, and Lisbon, Portugal with some roles requiring you to be on-site in a location. 

Cleerly has created a new standard of care for heart disease through value-based, AI-driven precision diagnostic solutions with the goal of helping prevent heart attacks. Our technology goes beyond traditional measures of heart disease by enabling comprehensive quantification and characterization of atherosclerosis, or plaque buildup, in each of the heart arteries. Cleerly’s solutions are supported by more than a decade of performing some of the world’s largest clinical trials to identify important findings beyond symptoms that increase a person’s risk of heart attacks. 

At Cleerly, we collaborate digitally and use a wide variety of systems. Our people use Google Workspace (GMail, Drive, Docs, Sheets, Slides), Slack,

Confluence/Jira, and Zoom Video, prior experience in these areas is a plus. Role or department specific technology needs may vary and will be listed as requirements in the job description. 

About the Opportunity

Cleerly is looking for an Executive Assistant to the Commercial Leadership Team who thrives in a fast-paced, dynamic work environment to provide exemplary support for various Leadership executives. The ideal candidate is a seasoned EA and team player who can keep our executives organized, efficient and prepared for anything. You will report directly to the Chief Commercial Officer and ensure our executives' days are running seamlessly.

Coordinating with a variety of internal teams, clients, and investors will be an integral part of this role. We are looking for someone who is approachable, professional and proactive with enthusiasm for Cleerly’s values and mission. 

TTC*: $99,000 - $112,000

*Total Target Compensation (TTC): Total Cash Compensation (including base pay, variable pay, commission, bonuses, etc.). We hire employees anywhere within the United States and account for geography when determining base salary.

Responsibilities

• Manage ever-changing calendars, including vetting and prioritizing meeting requests and coordinating conference calls, interviews, meetings, and complex travel bookings (when needed) for senior executives on the team 
• Plan, coordinate and schedule a variety of meetings: 1:1s, small and large group meetings, including leadership team meetings, All-Hands, monthly business reviews, and off-sites 
• Review CRM activities of Sales Leadership to prompt them on follow up of important events 
• Coordinate with internal executives & teams, as well as external business contacts (including investors and board members) 
• Handle sensitive matters that require the utmost confidentiality 
• Collate and distribute content for team meetings 
• Arrange detailed travel plans, itineraries, and agendas
• Understand company and team priorities 
• Drive or assist with other projects as needed; we are growing fast, and we take pride in rolling up our sleeves 
• Perform other related duties as assigned

Requirements

• 3-5 years experience - as an EA to senior level executives in a complex and fast paced environment. 
• High level of organization - even when there are lots of moving pieces. You don't get easily flustered and always have your fingers on the pulse. You're able to multitask and prioritize quickly, smartly and based on the needs of the executives. You can adapt to quickly changing schedules and environments without missing a beat. 
• Strong attention to detail - and you are the type of person who always takes thorough notes, catches a typo, and is usually early to a meeting. You can read between the lines and quickly pick up on all the little things that help our office run smoothly. 
• A positive and flexible attitude - and can remain upbeat during high tension scenarios. You enjoy the challenge of working in a startup environment where each day looks different. You are scrappy and work hard to get things done, but above all you are focused amongst the craziness, with a calming presence and a sense of humor. 
• A great work ethic - and you do what it takes to get the job done, especially when it means going above and beyond. You describe yourself as self-driven, resourceful and as someone who always thinks outside the box. You are proactive and can often figure out what needs to be done and how to do it before anyone asks. 
• High integrity - trustworthy, loyal and pride yourself on your ability to handle the details of highly confidential and critical tasks and projects with discretion and ease. 
• Great communication skills - and can engage professionally and with clarity, either verbally or in writing, with people across the organization and externally. You value Misfit Market's reputation and are always the face and voice of our values. 
• Proficiency with Google Suite - and have used it in a professional context, including Gmail, Google Calendar, Drive, Docs, Sheets, Slides, etc. 

Working at Cleerly takes HEART. Discover our Core Values:

• H: Humility- be a servant leader
• E: Excellence- deliver world-changing results
• A: Accountability- do what you say; expect the same from others
• R: Remarkable- inspire & innovate with impact
• T: Teamwork- together we win

Don’t meet 100 percent of the qualifications? Apply anyway and help us diversify our candidate pool and workforce. We value experience, whether gained formally or informally on the job or through other experiences. Job duties, activities and responsibilities are subject to change by our company.

OUR COMPANY IS AN EQUAL OPPORTUNITY EMPLOYER.  We do not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.

By submitting your application, you agree to receive SMS messages from Cleerly recruiters throughout the interview process. Message frequency may vary. Message and data rates may apply. You can STOP messaging by sending STOP and get more help by sending HELP. For more information see our Privacy Policy (https://cleerlyhealth.com/privacy-policy). All official emails will come from @cleerlyhealth.com email accounts. 

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