Executive Business Partner - GTM / Office Manager

CaptivateIQ is the leading Sales Performance Management solution, recognized by Forrester and G2, and trusted by customers including Affirm, Gong, and Figma. With solutions for Sales Planning and Incentives, we help revenue teams automate processes, hit revenue targets, and adapt with business change, ultimately driving efficient growth. It's time to rethink ROI - your return on incentives - with CaptivateIQ.

With backing from Sequoia, Accel, ICONIQ, Sapphire Ventures, and other leading investors, CaptivateIQ is on a mission to enable every company to improve their return on incentives and sales planning.

Come and see why Glassdoor and Comparably have recognized CaptivateIQ as a best place to work!

About the Role

As an Executive Business Partner at CaptivateIQ, you will provide high-impact, strategic, and operational support to our Chief Marketing Officer, SVP of Customer Experience, and Head of Enterprise Sales. We’re looking for someone who thrives on creating order from chaos, anticipates the needs of busy executives, and brings a proactive, adaptable mindset to a fast-paced, high-growth environment.

You’ll play a critical role not only in managing day-to-day operations but also in helping execute on key priorities that support our broader company vision. As a trusted partner to senior leadership, you’ll help drive efficiency and alignment across teams while maintaining a high degree of professionalism, discretion, and warmth.

This hybrid role is based in Austin and supports stakeholders across multiple time zones (EST, CST, and PST), requiring flexibility and strong communication across distributed teams. The hybrid expectation is 3 days a week in our downtown Austin office.

• Own and manage day-to-day deliverables in close partnership with your Executives, including agendas, meeting notes, logistics, and follow-ups
• Coordinate meetings, travel, and daily scheduling for your Executives
• Work cross-functionally to ensure efficient and clear communication between senior leaders, partners, colleagues, and external organizations
• Provide strategic input and oversight on executive-level project management
• Assist with budget management needs for your Executives
• Manage travel arrangements and submit expense reports on behalf of the Executives
• Lead logistics for quarterly off-sites and other key meetings or events
• Willingness and ability to travel as needed

• Oversee day-to-day office operations including supplies, vendor relationships, facilities, and maintenance
• Own relationships with landlords, cleaning crews, and service providers
• Plan and coordinate onsite events such as team offsites, celebrations, and meetings
• Support onboarding and offboarding logistics, including workstation setup and access management
• Ensure compliance with workplace safety and health regulations
• Track and manage office-related budgets and expenses

• 3–5+ years of experience as an Executive Assistant, supporting multiple leaders simultaneously
• Proven ability to engage professionally across all levels of an organization while maintaining strict confidentiality
• Flexible, adaptable, and comfortable navigating shifting priorities and business needs
• A successful track record of managing complex calendars, schedules, and logistics
• Experience planning events, coordinating travel, and executing off-site logistics
• Excellent verbal and written communication skills, with the ability to influence and a keen attention to detail
• A positive, energetic presence with the ability to thrive in a fast-paced, dynamic environment
• Proficiency with Google Workspace (Docs, Calendar, Sheets), Slack, Zoom, and other web-based scheduling tools
• Familiarity or proficiency with AI tools and workflows

• (US-ONLY) 100% of medical, dental, and vision covered including 75% for dependents
• Flexible vacation days and quarterly mental health days so you can recharge
• Enjoy a one-time expense on your 1-year work anniversary (to use for travel, home furnishings, fancy meal)
• Annual stipends for professional development and caretaking 
• (US-ONLY) 401k plan to participate in and save towards the future
• Newest Apple products to help you do your best work
• Employee Resource Groups (ERGs) to support and celebrate the shared identities and life experiences of communities within CaptivateIQ. ERGs directly support our company-wide DEI goals as a space for developing and retaining diverse talent

• Only emails from @captivateiq.com should be trusted.

• Attempt to correspond with a candidate using a free web-based account, such as an email address that ends in @gmail.com, @yahoo.com, @hotmail.com, etc.
• Make an offer of employment without conducting multiple rounds of interviews face-to-face using secure video-conferencing technology.
• Ask candidates to cash checks to buy equipment on behalf of CaptivateIQ.
• Ask candidates to make a payment in order to be considered for a position.
• Make early requests for candidates' personal information such as date of birth, passport details, credit card numbers, bank details and social security number, etc.
• Please note that we’ll only ask for more sensitive personal information in connection with background checks after an offer is made.

CaptivateIQ participates in E-Verify, web-based system that allows enrolled employers to confirm the eligibility of their employees to work in the United States