Office Administrator

IMPORTANT: Please be aware, scammers may try to impersonate Zello by reaching out regarding job opportunities. We will never ask you for bank account information, checks, or other sensitive information as part of our hiring process. All correspondence will come from the zello.com email domain. If you’re unsure, please email [email protected] with questions.

About Zello

Zello is a voice-first communication platform, powered by our industry-leading push-to-talk technology, to improve collaboration and productivity for desk-less workers. With over 175+ million users, we’re the #1 rated push-to-talk app in the world, delivering 9 billion (yes, with a B) messages a month. 

At Zello, our company values are at the heart of what we do everyday. We’re proud to serve the frontline, we’re privileged to connect people in times of crisis across the globe, and we’re honored to support first responders.

And this is where you come in.

At Zello, we believe that a great office environment fuels great work. We're looking for an Office Administrator to help keep our Austin office humming—creating a welcoming, well-organized space where people can focus, collaborate, and thrive.

You’ll be the go-to person for keeping things running smoothly: from managing supplies and tech setups, to greeting visitors, supporting new hires, and bringing our team together through fun and thoughtful events. You’ll also play a key role in helping coordinate candidate interviews and ensuring they have a great first impression of Zello.

If you’re someone who loves organizing chaos, enjoys helping others, and has a knack for making spaces feel warm and efficient, we’d love to meet you.

What you'll do

• Keep the office running smoothly: Order supplies, manage mail, and make sure our kitchen and shared spaces are clean, stocked, and inviting.

• Be the face of the office: Greet visitors, welcome vendors, and create a positive first impression for anyone who walks through the door.

• Plan and coordinate events: Own the logistics for in-office celebrations, offsite gatherings, company-wide meetings, and high touch customer events --ensuring each one feels meaningful and well-run.

• Support onboarding: Help new team members get settled by leading in-office onboarding, setting up workspaces, and coordinating their first days with care.

• Coordinate recruiting logistics: Schedule interviews, communicate with candidates and hiring managers, and ensure everything goes off without a hitch—whether onsite or virtual.

• Help manage calendars and logistics: Assist with meeting scheduling, travel coordination, and day-to-day administrative tasks.

• Set up and troubleshoot tech: Make sure our conference rooms are working, meetings are set up smoothly, and equipment is ready to go when needed.

• Connect the dots: Ensure information, packages, and updates are flowing where they need to—across teams and tools.

• Pitch in wherever needed: You're always ready to lend a hand and keep things moving behind the scenes.

Who you are

• High school diploma or GED, with 2+ years of experience in a related administrative or operations role.

• An organizer at heart with exceptional attention to detail—you consistently follow through on commitments and ensure nothing falls through the cracks.

• A natural collaborator who enjoys supporting and connecting people, building rapport across teams, and creating a welcoming environment.

• Strong communication skills—you tailor messages for different audiences, listen actively, and keep others informed so work flows smoothly.

• You demonstrate a Growth Mindset—open to feedback, curious about improving processes, and eager to learn new systems or tools as the office evolves.

• Proactive by nature, you take initiative to solve problems before they escalate and identify small changes that make a big difference in daily operations.

• Comfortable adapting to shifting needs and priorities while maintaining composure and positivity.

• In office 5 days a week

• Ability to lift up to 25 lbs.

We hire for potential, passion for our mission, and a knack for solving difficult problems over checking every qualification box. We have competitive pay, equity with significant upside, and intentionally design our benefits to encourage healthy and well-balanced employees, flexible schedules and time off. We even offer a sabbatical after every five years of service so you’re able to pursue and enjoy what matters most to you. And of course, we wouldn’t be a technology company in Austin without a ping-pong table and free snacks in our break room. Join us!

Zello provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

#LI-Hybrid