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Working Title:

Temporary Office & Executive Assistant - Office & Admin Specialist Int

Institution:

Saint Paul CollegeOffice & Admin Specialist Int

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

St. Paul

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Temporary (Fixed Term)

Salary Range:

$20.45 - $28.79

Job Description

Job Summary:

The Advancement & Communications Administrative Assistant plays a vital role in supporting a dynamic team focused on advancing the mission of Saint Paul College through fundraising, marketing, and community engagement. This position provides essential administrative and operational support, requiring strong organizational skills, attention to detail, and a proactive mindset. As part of our Advancement and Communications team, you’ll help tell our story, connect with our community, and support the students shaping the future. 

Job Duties:

• Administrative & Executive Support

• Marketing & Communications Assistance

• Data & Records Management

• Gift Support

• Purchasing Support

• Event Coordination

• Customer Service

• Other duties as assigned

Salary Range:

The salary range for this position is $20.45 - $27.12 hourly.

Minimum Qualifications:

• Two years experience in administrative or office support.

• Apply accurate spelling and grammar in written communications.

• Knowledge of word processing software, such as Microsoft Office or other relevant applications.

• Ability to perform administrative support for expense and budget administration.

• Knowledge of social media platforms and best practices for communication.

• Skills in database management.

Preferred Qualifications: 

• Associate's or Bachelor's degree in Communications, Business, Nonprofit Management, or in another related field.

• Two years experience working in higher education, nonprofit, or advancement setting.

• Familiarity with donor databases, such as Raiser's Edge.

• Experience supporting event planning or donor engagement.

• Knowledge of contract, purchasing, and Minnesota State accounting practices.

Other Requirements

All resumes must clearly address the Required Qualifications as stated above. If your skills match the required skill for this position, the department may contact you. Reference checks will be conducted for all finalists. This may include a review of documentation related to job performance and education and contact with the finalist current and/or previous employers. Applicant must be authorized to work for any employer in the United States. We are unable to sponsorship or take over sponsorship of employment visa at our institution. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins. 

Work Shift (Hours / Days of work)

Monday - Friday; 8:30 AM - 5:00 PM.

Telework (Yes/No)

Telework opportunities may be available for this position after 1-2 months.

About

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

08-27-2025

Position End Date:

02-27-2026

Open Date:

07-21-2025

Close Date:

08-06-2025

Posting Contact Name:

Tatiana Posusta

Posting Contact Email:

[email protected]