Executive Recruiting Operations Coordinator (Contract)

Job Description

We are seeking a dynamic individual to join the Executive Search team. In this critical role, you will partner closely with the VP of Talent Acquisition & Employee Experience and the Executive Search Recruiting Team to support all activities across the search process. The successful candidate is extremely organized, able to work independently in a fast-paced and highly-matrixed environment, and can pivot from one task to another expeditiously.

The Executive Search Operations Coordinator will gain exposure across the business, and the responsibilities for this position are limited only by the successful candidate's desire to learn, grow, and make an impact at Vertex.

This role is on site. 

This is a contract role. 12 months with chance to extend to 24 months. 

Key Responsibilities:

• Expedite all aspects of the recruiting process with multi-faceted, project-specific support to stakeholders including internal clients, candidates, executive search team and external executive search firms.
• Executive search project management
  • Engage with the executive search team to ensure seamless process across all levels including
  • Participate on search update calls to synthesize action items
  • Record feedback from interview team into Workday
  • Work with VP of Talent to prepare Executive Search update reports for the CEO, CHRO and Board meetings
  • Collaborate with team to ensure seamless search flow in Workday from search kick-off to close, including support of offer requests/letters and documentation
  • Participate in executive onboarding activities when necessary
• Marketing and branding
  • Create presentations and reports that reflect innovative ways of communicating capabilities of the executive search teams (e.g., candidate pipeline reports, executive briefing documents, metrics reporting)
  • Compile Vertex Talent Branding materials for candidates to enhance candidate experience
  • Design executive briefing documents to the CHRO and CEO to support offer process
• Coordination and logistics
  • Support executive search team to coordinate scheduling needs for VP+ candidates providing VIP white glove service
  • Work closely with hiring managers EAs to drive the interview process
  • Proactively support team in assembling interview schedules as well as organizing multiple calendars while considering business objectives such as urgency to fill open roles while maintain candidate experience
• Reporting & metrics
  • Partner with Talent Intelligence to provide executive search reports as requested
  • Partner with Finance to track executive search firm and vendor spend
  • Maintain current open requisition reports
  • Collect and manage external vendor invoicing, creation of POs and role requisitions

Minimum Qualifications:

• Minimum of 4 years of experience in Executive Recruiting environment or has been in a role 3+ years working closely with senior executives
• Exceptional technical skills specific to Microsoft Office (Outlook, Word, Excel, PowerPoint, WorkDay, Coupa) and ability to learn new technologies
• Ability to thrive in a dynamic, fast-paced, and fast-changing environment
• Strong interpersonal and problem-solving skills including high-level of self-confidence, optimism and clear thinking
• Excellent written and verbal communication skills
• Passion for outstanding customer service
• Must possess a high degree of integrity, a sense of urgency, reliability and trustworthiness

Pay Range

$35 - $38/HR

Requisition Disclaimer

This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (“Vertex”). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements

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If you do not agree with the Atrium Terms and Conditions, you can still complete your application for this position by emailing your resume to our team at [email protected]. Please include the job title in the subject of your email.

No C2C or Third-Party Vendors