Executive Assistant II

A Glimpse of the Job

Texas A&M University's College of Architecture is seeking a dynamic and highly organized Executive Assistant II to support the Dean. This pivotal role requires a proactive professional who thrives in a fast-paced academic environment and is committed to excellence, growth, and continuous improvement. You will organize and streamline communication between the Dean’s Office and other departments, faculty, and external stakeholders as you ensure alignment of office operations with the college’s strategic goals. Your drive for continuous improvement enables you to anticipate needs and proactively identify opportunities to support the Dean’s vision. And as the Executive Assistant, you will serve as a strategic partner to the Dean, managing daily operations, coordinating communications, and ensuring alignment with the college’s long-term goals.

Opportunities to Contribute

Executive Support to the Dean

• Provides executive-level administrative support to the Dean, including scheduling, travel, and correspondence.

• Coordinates meetings, prepares materials, and tracks follow-ups.

• Leads planning and logistics for Dean-hosted events and visits.

• Manages confidential documents and communications.

• Supports strategic initiatives, policy interpretation, and special projects.

• Serves as liaison and communicates priorities on behalf of the Dean.

Dean’s Office Operation and Management

• Manages daily operations and communications for the Dean’s Office

• Develops and evaluates internal policies and administrative procedures.

• Coordinates assignments, maintains records, and supports strategic initiatives.

• Prepares reports and supports decision-making with data and analysis.

• May oversee event planning and policy implementation.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.

• Four years of experience in office administration.

A well qualified candidate will have the following:

• Experience in higher education.

• Ten years of experience in office administration.        

• Demonstrated ability to implement best-practice in office management.  

• Proactive approach with a strong sense of ownership and initiatives.

What you need to know

Salary Range: $57,000 – $91,000 (commensurate to selected hire’s experience).

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Who we are 

The Texas A&M College of Architecture offers undergraduate and graduate professional programs to prepare individuals to enter the professions of architecture, landscape architecture, construction management, urban and regional planning. The planning, design and construction of the world’s buildings, cities and landscapes involve a variety of professional skills. The faculty of architects, urban planners, landscape architects, engineers, computer scientists, constructors, lawyers, historians, and artists, in collaboration with educators in the language, philosophy and culture and natural and social sciences, help students develop an understanding of the physical, social, economic and political forces that shape our environment.  To learn more about the College of Architecture, please visit us at https://arch.tamu.edu . 

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.