Administrative Coordinator II - job 1 of 4

Job Title

Administrative Coordinator II

Agency

West Texas A&M University

Department

EM Communications & Tours

Proposed Minimum Salary

$2,964.00 monthly

Job Location

Canyon, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits

 

NOTICE - All posted positions are subject to budget approval.

 

General Summary:

The Administrative Coordinator II is an integral and key staff member in the overall operation of the Enrollment Management division.   This role works under general supervision and provides advanced administrative support work. Serves as first point of contact for the division and works collaboratively with partners across campus. Provides assistance with budgeting, purchasing, contracts, and event scheduling.

The Administrative Coordinator II will be asked to answer a multi-line phone system, run reports, monitor all the Enrollment Management budgets, manage and allocate department monthly expenses and travel, order office supplies, and other duties as assigned.  Knowledge of Microsoft Office Suite and strong experience with Microsoft Excel and data entry is necessary.  Must be able to operate basic office equipment. 

The pay range for this position is $35,568 - $40,700 annually based off education and experience.

Responsibilities:

• Coordinates daily office support activities and administrative interactions, including phone calls, emails, and walk-in guests. Participates in the planning and execution of administrative operations. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.

• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries. May assist in the development of budget.

• Analyzes program, project, or initiatives. Monitors project timelines and identified issues. Adapts, combines, and makes improvements to services, processes, or programs.

• Provides organizational planning and problem-solving skills. 

• Research and analyzes administrative requirements for specific programs or projects. 

• Assists in the setup, planning and arrangements for meetings, appointments, conferences, travel, and events, including facilities, equipment, and food.

• Allocates travel, events, and office expenses.

• Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver/pick up documents, supplies, or materials.

• May hire, train and supervise student workers and support staff.

• Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.

• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.  Other duties may be assigned.

 

Necessary Qualifications:

• Bachelor’s degree or equivalent combination of education and experience.

• Three (3) years of related experience.

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Strong interpersonal and organizational skills, and detail-oriented.

• Ability to work with sensitive information and maintain confidentiality.

• Must have record of maintaining a positive attitude under stressful circumstances.

• Must be punctual and reliable.

Preferred Qualifications:

·         Master’s degree.

·         Five (5) years of related experience.

·         Notary Public for the State of Texas

·         Experience with managing budgets and/or contracts.

 

Applicant Instructions:

Please include the following with your application:

• Cover letter

• Resume

• Three references

 

Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application.  Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission.  If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu.

 

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

 

Equal Opportunity /Veterans/Disability Employer. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.