Administrative Coordinator II - President's Office

Job Title

Administrative Coordinator II - President's Office

Agency

East Texas A&M University

Department

Office Of Research And Sponsored Programs

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer). 
  If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at HR.Hiring@tamuc.edu

SUMMARY:

Administrative Coordinator II works under general supervision and provides administrative support for the Office of the President. This position is responsible for the exercising of discretion and independent judgement with respect to matters of significance and contributes to the overall mission of East Texas A&M University. As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence.

ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

DUTIES & RESPONSIBILITIES:

• Serves as office manager by managing office activity independently and monitors office procedures to eliminate duplication of efforts and to streamline flow of operations. Assists with office administration. Assists students, staff and others in the department in order to regulate and oversee activity.
• May review and sign documents for supervisor. Attends meetings or committees on behalf of supervisor.
• Analyzes program, project, or initiatives. Monitors project timelines and identifies issues. Adapts, combines, and makes improvements to services, processes, or programs.
• Creates and maintains all requisitions/purchase orders for department. Submits all invoices to ensure vendors are paid promptly.
• Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
• Performs special analyses and project summaries. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials.
• Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support to include facilities, equipment, and food.
• Maintains departmental inventory by counting material, equipment, merchandise or supplies in stock and orders according to department need for business. Maintains inventory log as well as responsible for updating records in FFX to reflect any and all changes for all inventory in CANOPY.
• Maintains departmental files, keeps interested groups informed as to availability of materials. 
• Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress.
• Provide administrative and financial support services for the Office of the President.
• Maintains pro-card and travel card.  

MINIMUM REQUIREMENTS:

• Education: Bachelor’s degree or equivalent combination of education and experience.
• Experience / Knowledge / Skills:  Three years of related experience.  Strong organizational skills and detail-oriented.  Knowledge of word processing, spreadsheet, and database applications.  Effective verbal and written communication skills. 
• Ability to: Multitask and work cooperatively with others.  Excellent written communication, analytical, interpersonal, and organizational skills.  Ability to work with sensitive information and maintain confidentiality.
• Physical Requirements: None
• Other Requirements:  May occasionally be required to perform work at other campus locations.  This position is not authorized for online or work from home arrangements.

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Degree preferred.  Proficiency with standard East Texas A&M administrative tools such as Canopy, ManeMarket, Emburse, and Workday.  Experience in higher education.

SUPERVISION OF OTHERS:

May supervise student workers and/or graduate assistants.

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.