Personal Executive Assistant

At Spectrum Retirement Communities we believe in living without limits, in aging fearlessly, and in sharing great stories. The Spectrum Story is full of compassion, hard work, and fun. If the chapters of your life story include caring for others and a dedicated work ethic, then we need you!

 This position is instrumental in providing executive support for senior leadership roles at Spectrum Retirement Communities, including a Managing Director. The Personal Executive  Assistant is a senior level administrative resource with strong organizational and technical skills and a proven ability to manage multiple priorities in a collaborative environment.

Salary: $100,000-$125,000 per year

Essential Job Functions:

• Act as gatekeeper for the Managing Director as needed; monitoring calls, calendar & appointments, and visitors.
• Book travel (personal and business, private and commercial), provide directions and provide documents as needed.
• Prints reports and meeting notes. Sets up meeting rooms for guests and, if requested, attends meetings to transcribe information for executives for follow up and action planning.
• General administrative duties including, but not limited to coordinating projects, customer contact, report and spreadsheet maintenance, Power Point, and presentation preparations.
• Manage professional and personal Outlook calendars, coordinate schedules, plan appointments, activities, and manage communication.
• File monthly expense reports.
• Collaborate with the rest of the executive assistant team for office coverage, meetings, events and visitors.
• Perform personal errands and tasks as requested.

• Bachelor’s Degree Preferred. High School Diploma or equivalent required.
• A minimum of 5 years’ experience in an executive support role.
• Must be able to maintain full confidentiality regarding personal information, proprietary information, team member and resident information.
• Well presented & articulate with strong verbal and written communication skills.
• Highly proficient in Microsoft Office (Outlook, Excel, PowerPoint, etc.).
• High intelligence, discretion, professionalism and energy.
• Flexible hours sometimes needed.
• Must be proactive and have the ability to handle multiple tasks and priorities and have excellent time management and organizational skills and be able to meet deadlines.

If you join Spectrum as a full-time team member, your story will include eligibility for medical insurance, dental insurance, vision insurance, life insurance, and other voluntary insurance options. All part-time and full-time team members are eligible to participate in our 401(k), for paid time off, holiday pay, and discounts through Perk Spot.

Spectrum Retirement Communities strongly encourage all team members to be fully vaccinated against COVID-19, however, the vaccine is not a requirement to work with us.

Spectrum Retirement, LLC and all affiliates are Equal Opportunity Employers. We do not discriminate against employees or applicants on the basis of race, color, national origin, gender, sex, sexual orientation, pregnancy, gender identity or expression, disability, religion, age, genetic information, veteran status, or any other characteristic protected by federal, state or local law.

Spectrum Retirement, LLC also participates in the E-verify program through the Department of Homeland Security and the Social Security Administration.

#IND123