Executive Assistant, Global Health Office of the President (GH OoP)

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

The Team

The Global Health (GH) division harnesses advances in science and technology to save lives in countries. We focus on the health problems that have an impact in developing countries but get too little attention and funding. Where proven tools exist, we support sustainable ways to improve their delivery. Where they do not, we invest in research and development of interventions, such as vaccines, drugs, and diagnostics. Our work focuses on strategies to fight and prevent HIV/AIDS, malaria, tuberculosis, neglected tropical diseases, enteric and diarrheal diseases, and pneumonia. These programs strategy teams are supported by functional teams that focus on Discovery and Translational Sciences, Vaccine Development, the Accelerator, and Integrated Development.
 
The GH Office of the President (OoP) strives to deliver information, tools, and resources in support of the GH President and Division. We aim to foster an environment of informed and constructive dialogue that facilitates continuous learning and optimization while taking a customer-service approach to engaging with our stakeholders. Our success is defined by an inclusive culture that promotes transparency, respect, and creative problem solving in service of our GH R&D goals, priorities, and teams.

Application Deadline: Monday, October 20, 2025

Your Role

Provide a wide and varied range of executive-level administrative and organizational support to the GH Office of the President (OoP) including the President and two Deputy Directors.  We are seeking a candidate that is comfortable with a dynamic work environment, energized by building teams and creating connections and brings an optimistic disposition to the division. The ideal candidate can handle high workloads, urgent requests and competing demands with poise, and flexibility, while meeting deadlines with strong verbal and written communication skills.

 

Excellent judgement, proactive thinking and action, ownership of assigned responsibilities, resourceful problem solving and acting with integrity and discretion are all critical skills for success in this role. This role facilitates and coordinates a range of critical tasks and projects in support of the team, the broader administrative community and the GH division. Working in collaboration, acting as a standout colleague, and with a sense of humor is essential for success. In addition, a proactive, versatile, adaptive, and willing to pitch in where needed and a teamwork focused approach is paramount for success.

 

*This position is based in our Seattle, WA office and must adhere to 50% in office work. Relocation will not be provided.

 

What You’ll Do

• You provide administrative and organizational support to the Global Health Office of the President member, and two Deputy Directors in the Global Health Office of the President. You coordinate the planning and allocation of the principal members’ time and the flow of information to/from the foundation, within and across divisions.

• Optimize the leader’s time, including regular review of how time is spent in service of goals and proposing adjustments as needed.

• Create, manage, and maintain complex calendars and processes, including a range of internal and external meetings in a highly dynamic environment requiring frequent re-prioritization and shifting of appointments.

• Serve as an active participant and thought partner in leadership team meetings, utilizing high-level input to partner with the leadership team to achieve team goals and deliverables.

• Support the planning and execution of leadership meetings, town halls, and global conferences, including run-of-show management, Q&A facilitation, IT/AV coordination, and post-event follow-up.

• Coordinate daily workflow and project progress, including managing the leader’s information management materials, to ensure clear jobs and responsibilities are defined, including tracking that all tasks and deliverables are being met and follow-up on outstanding action items.

• Apply a high level of professionalism and discretion.

• Manage all travel, visa applications, and trip logistics.

• Serve as an information resource and a cross-foundation liaison, including providing relationship process proxy and extension voice.

• Manage competing priorities through transparency, collaboration, and rigor focusing on finding solutions that are fitting for diverse groups with conflicting interests and needs by providing high-quality interactions, with clear and consistent communication.

• Serve as the lead partner and liaison for the GH support community.

• Encouraging division unity through sharing information, expertise, and collective problem solving, along with maintaining the support model and helping balance workloads.

• Build relationships, act as a liaison, and represent leaders with internal and external partners, grantees, government officials, and consultants.

• Provide team operational support, including but not limited to management of the team SharePoint site, maintaining an organized filing system, and planning and managing all aspects of events.

• Support inclusive culture through modeling behaviors and actions; raise issues in a timely fashion to appropriate stakeholders.

• Serve as a mentor and provide support to program assistants across the division.

• Ability to travel up to 10% domestically and internationally.

 

Your Experience

• A minimum of 10 years' work experience in a senior administrative role for a complex and fast-paced organization.

• Experience establishing and maintaining organizational systems to improve efficiency and successfully working in a changing environment.

• Experience in a role requiring collaboration within a complex, matrixed organization internally and externally.

• Proven ability to lead and influence others. Demonstrated ability to work with efficiency, diplomacy, and flexibility particularly as part of a team.

• Experience working in teams with diverse cultural and professional backgrounds.

• Experience setting priorities and meeting deadlines while balancing the needs of multiple individuals.

• Complex Calendar management, travel arrangements, and event planning assistance.

• Preferred experience in pharmaceutical industry, technology, global health non-profit organization, or alike.

• Experience managing highly confidential information with discretion.

• Advanced proficiency in MS Office Suite (Outlook, Teams, PowerPoint, Excel); adept at leveraging emerging technologies (including AI, LLM, ML). Skilled in additional platforms such as Salesforce CRM, Concur, PeopleSoft, Zoom, and Adobe.

• Demonstrates ability to quickly learn in-depth and up-to-date knowledge of foundation administrative and policy guidelines.

• Leads by example and sets standards for professional behavior by displaying a positive attitude about the foundation and the work to be done. Addresses issues in an open, constructive, and professional manner with a bias towards action and problem solving.

• Exceptional interpersonal and communications skills to enable effective and efficient workflow across a variety of foundation systems and among multiple stakeholders.

• Adapts approach, goals, and methods to achieve solutions and results in dynamic situations, helping others deal with the ongoing demands of change.  

• Ability to work independently and as part of an integrated, diverse team. Seeks input from and values the uniqueness of people of different groups and cultures and has a strong commitment to diversity, equity and inclusion.

• Handles high workloads, competing demands, vague assignments, interruptions, and distractions with poise and ease. Able to provide clear and effective direction and council in high-pressure and high-stress situations. 

 

**Must be able to legally work in the country where this position is located without visa sponsorship.

 

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The hourly rate range for this role is $45.58 to $68.37 USD. As a mission-driven organization, we strive to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint. Actual placement in the range will depend on a candidate’s job-related skills, experience, and expertise, as evaluated during the interview process.  

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Candidate Accommodations

If you require assistance due to a disability in the application or recruitment process, please submit a request here.

Inclusion Statement

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.