Proposal Manager

About the team
The OpenAI for Government team is a dynamic, mission-driven group leveraging frontier AI to transform how governments achieve their missions. Our team works to empower public servants with secure, compliant AI tools like ChatGPT Enterprise, ChatGPT Gov, and specialized national-security models that address government's mission needs, meet their technical requirements, and provide the highest degree of reliability and safety.

As part of the OpenAI for Government team you will work across federal, state, and local governments, helping to accelerate AI adoption, so civil servants can spend less time on red tape and more on meaningful work. If you're passionate about responsibly deploying frontier AI to uplift public institutions and transform how government works, we want you on our team.

About the role

We’re seeking a Proposal Manager to join our growing capture and proposals team. In this role, you will be responsible for crafting clear, persuasive, and compliant written materials that communicate OpenAI’s value to government customers. You’ll collaborate closely with business leadership, capture lead, technical subject matter experts, legal, and product teams to produce high-quality proposals, RFx responses, white papers, and related materials.

This is an ideal role for someone with 5–10+ years of experience in government proposal writing who thrives on turning complex technical ideas into compelling narratives and enjoys working across functions in a fast-paced environment.

This role is based in Washington DC. We use a hybrid work model of 3 days in the office per week. We offer relocation assistance.

In this role, you'll:

• Drive Capture and Proposal Strategy: Coordinate with Capture and Sales leadership to identify opportunities, develop deal qualification processes, shape customer requirements, and position OpenAI products and services to maximize impact.

• Develop Proposal Content: Write, edit, and format proposal sections and supporting documents, ensuring clarity, consistency, and alignment with solicitation requirements and OpenAI’s mission.

• Coordinate Across Teams: Work with capture leads, product and engineering SMEs, legal, and sales to gather inputs, clarify technical concepts, and ensure submissions reflect the best of OpenAI’s capabilities.

• Ensure Compliance: Review solicitations, amendments, and instructions to ensure all proposal materials meet government acquisition regulations and submission requirements.

• Support Proposal Production: Contribute to proposal schedules, outlines, and compliance matrices; assist with document management, version control, and final production.

• Maintain Knowledge Base: Help build and refine a content library, templates, style guides, and reusable materials to improve proposal efficiency and quality.

• Contribute to Strategic Messaging: Work with capture leads to identify win themes and value propositions, integrating them effectively throughout written deliverables.

• Learn and Grow: Engage with frontier AI technologies and public sector missions, gaining increasing ownership of writing and messaging strategy over time.

We're seeking someone with experience including:

• 5–10+ years of experience writing and editing technical proposals or RFx responses for government customers (federal or state/local).

• Active TS/SCI clearance

• Strong understanding of government proposal structures and common acquisition frameworks (e.g., RFP, RFQ, IDIQ, GWAC, CSO).

• Exceptional writing and editing skills, with the ability to translate complex technical concepts into clear, persuasive narratives for both technical and non-technical audiences.

• Experience working with cross-functional teams under tight deadlines.

• Highly organized, detail-oriented, and able to manage multiple concurrent deadlines.

• Familiarity with basic compliance concepts (FAR/DFARS, FedRAMP, security clearances) is a plus, but not required.

• Curiosity about emerging technology and enthusiasm for learning how AI can transform government missions.

You might thrive in this role if you:

• Are detail oriented and have a project management mindset, managing projects to meet deadlines.

• Love polishing language until it shines.

• Enjoy distilling complex information into clear, structured, and compelling written products.

• Are comfortable working with multiple stakeholders, juggling deadlines, and adding structure to ambiguity.

• Take pride in contributing to proposals that help government adopt technology responsibly and effectively.

• Want to grow your expertise at the intersection of cutting-edge AI and government missions.

• Have experience using AI tools to automate processes.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. 

We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.

For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.

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