Executive Administrative Assistant
Skills
- Advanced calendar management for senior executives
- Expense reporting and invoice review
- Domestic and international travel coordination
- Proficiency with Microsoft Office (Excel, Word, PowerPoint) including VLOOKUPs and pivot tables
- Excellent written and verbal communication
- Strong organizational and multitasking abilities
- Attention to detail and discretion with confidential information
- Ability to work independently and proactively solve problems
Responsibilities
- Fully manage senior leaders' calendars, coordinating across time zones and priorities
- Prepare, submit, and manage expense reports and review invoices and financial documents
- Coordinate domestic and international travel, including flights, lodging, ground transport, and visa assistance
- Provide general administrative support: records management, supply ordering, basic bookkeeping
- Plan and coordinate meetings and off-site events, prepare agendas, and set up calls/video conferences
- Prioritize incoming memos and reports and plan distribution to stakeholders
- Maintain confidentiality and handle sensitive information with discretion
Education
- High school diploma or GED (required)
Benefits
- Medical, dental, and vision coverage
- Flexible Spending Account (FSA)
- 401(k) program
- Competitive paid time off (PTO)
- Parental leave
- Opportunities for professional growth and development
- Remote work flexibility
Average salary estimate
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