Executive Assistant

About Liquid AI

Spun out of MIT CSAIL, we are building AI systems that run where others stall: on CPUs, with low latency, minimal memory, and maximum reliability. We partner with global enterprises across consumer electronics, automotive, life sciences, and financial services. We’re scaling rapidly and want exceptional people to help us get there.

The Opportunity

We are building partnerships with enterprise giants across multiple continents, with a leadership team that operates at high velocity across GTM, Product, and Engineering. This is a dual-impact role: you will serve as the strategic right-hand to C-suite executives while serving as the primary Event Coordinator for our San Francisco headquarters. We need a strategic operator who can track complex workstreams, protect executive time, and ensure nothing falls through the cracks.

What We're Looking For

Someone who:

• Proactively solves: We need someone who manages calendars, identifies conflicts, and handles preparation before the request is made.

• Possesses adaptive communication skills: Equally effective in building relationships with external partners and driving concise updates for technical leadership.

• Thrives in ambiguity: We don't have rigid playbooks here. We need someone who prefers autonomy and views changing schedules as puzzles to solve.

• Catalogs context instinctively: When someone asks where a project stands, we need someone who knows the answer without checking a system.

The Work

In this role, you will:

• Manage complex, shifting calendars for 2-3 executives, filtering requests, aligning with strategic priorities, and ensuring leadership focuses on high-leverage activities

• Maintain cross-functional continuity as the layer of stability that ensures seamless handoffs between leadership and teams

• Own the partnership experience: manage logistics and atmosphere for high-value customer and partner visits

• Coordinate global travel and distributed operations across Boston and San Francisco

• Lead SF office events and coordinate west coast regional meetings, client dinners, and conferences

• Source and manage vendor relationships (caterers, venues, A/V) while keeping events within budget

• Provide coverage and support for the CEO's EA; travel occasionally (3-5 times per year) for events

Desired Experience

Must-have:

• 7+ years supporting multiple executives in a high-tech and/or sales environment

• Ability to manage multiple stakeholders with different communication styles and priorities

• Strong business context awareness (understanding the "why" behind meetings, not just logistics)

• Event planning and vendor management experience

• Able to work in the SF office 3+ days per week

Nice-to-have:

• Experience hosting external partners or clients in professional settings

• Expert proficiency in Google Workspace

What Success Looks Like in Year One:

• Seamless handoff systems are in place; our leadership team misses no follow-ups

• Executive calendars are restructured around high-leverage external activities, giving our leaders back hours each week

• Our GTM organization has a single trusted source of truth for partnership and project status

What We Offer

• Access: Direct exposure to founders and commercial leadership; a vantage point into high-stakes decision-making.

• Compensation: Competitive base salary with equity in a unicorn-stage company.

• Health: We pay 100% of medical, dental, and vision premiums for you and your dependents.

• Financial: 401(k) matching up to 4% of base pay

• Time Off: Unlimited PTO plus company-wide “Refill” days.

• Environment: Catered lunches, free valet parking (SF), and a culture that values deep work.