Executive Assistant

Learfield is seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support the Executive Vice President (EVP) of Corporate Sales and the four Senior Vice Presidents (SVPs) within Corporate Sales. This individual will play a critical role in ensuring the smooth and efficient operation of their offices by managing calendars, coordinating travel, and serving as a trusted point of contact. In addition, the EA may provide limited administrative support (such as expense processing or meeting coordination) to key leaders who report into these individuals.

This is an exciting opportunity for someone who thrives in a fast-paced environment, excels at juggling multiple priorities, and is motivated by supporting senior leadership in a dynamic and high-visibility organization.

This is a full-time, on-site position based in Learfield’s Jacksonville Beach, Florida office.

Key Responsibilities

• Calendar & Schedule Management: Manage calendars for the Corporate Sales EVP and four SVPs, scheduling meetings, coordinating priorities, and ensuring efficient time management.
• Travel Coordination: Arrange travel logistics including flights, accommodations, and itineraries for the Corporate Sales EVP and four SVPs and, as needed, for their direct reports.
• CRM Support: Work with sellers to incorporate sales agreements and detailed updates on prospect status into the CRM system
• Sales Update Aggregation: Compile and distribute a bi-weekly sales update that details the status of pitches in progress for the Local property teams
• Prospect / Client Entertainment Tracking: Aggregate and document client / prospect entertainment plans at weekly college football games and other key events throughout the year.
• Meeting & Event Support: Prepare agendas, take notes, track action items, and coordinate logistics for key meetings, offsites, and events
• Document & Presentation Prep: Draft, edit, and format presentations, reports, and correspondence with attention to detail and tone.
• Expense & Admin Support: Provide for the Corporate Sales EVP and four SVPs and provide limited assistance to their direct reports as needed.
• Project Coordination: Support special projects or initiatives in partnership with other internal stakeholders.
• Confidentiality: Handle sensitive information with professionalism, discretion, and integrity.

Qualifications

• Bachelor’s degree or equivalent work experience required.
• Minimum of 4 years of experience as an Executive Assistant, preferably supporting multiple senior leaders.
• Strong organizational, problem-solving, and multitasking abilities with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Highly proficient in Microsoft Office Suite, especially Outlook, Teams, PowerPoint, and Excel; experience with Concur or similar tools is a plus.
• Experience with supporting members of a sales organization; familiarity with CRM systems is a plus
• Demonstrated ability to work independently, anticipate needs, and proactively manage shifting priorities.
• Positive, service-oriented attitude and a high degree of initiative.
• Proven ability to manage confidential matters with sound judgment and discretion.

Learfield offers a full spectrum of benefits for eligible employees including Medical, Dental, Vision, Heath Savings Account, Life Insurance and Other Insurance Plans, Flexible Paid Time Off (minimum 10+ days annually), including Parental Leave, 20 Paid Holidays, 401(k), and Short/Long Term Disability. Leave benefits are consistent with state and local laws, including the Colorado Healthy Families and Workplaces Act.

Learfield is an Equal Opportunity Employer. We provide equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability.