Executive Assistant - (Executive Business Partner)
Latent is tackling complex challenges in healthcare through robust and reliable medical intelligence. Our AI-driven solutions accelerate hospital workflows so patients get medications faster. We partner with major health systems to build software that delivers fast, effective, affordable access to care for every patient.
As our mission and customer base grow, we’re seeking an Executive Assistant to support our Cofounders and VP of Sales. You’ll operate as a force-multiplier, owning complex calendars and travel end-to-end, orchestrating customer dinners and onsites, driving inboxes to action, and ensuring the right executive is in the right meeting, especially when plans change mid-flight.
For this role, ideally SF or NYC, but will consider remote.
Responsibilities
Calendar Leadership & Meeting Coverage
Own multi-time-zone calendars; resolve conflicts with context (purpose, prep, decision-maker).
Coordinate which exec attends which meeting; manage swaps when travel shifts.
Publish a daily AM Brief: day plan, locations, must-reads, decisions due.
Travel & Customer Logistics
Book and rebook flights and hotels.
Plan and run customer dinners/onsites: RSVPs, dietary needs, seating, confirmations.
Inbox Management & Communication
Triage Superhuman inboxes; surface a Top 3 “must-read today”; track follow-ups to closure.
Draft emails for review (customer follow-ups, intros, confirmations); queue and nudge to send.
Keep leadership current via short Slack/text summaries when they’re in transit or off grid.
Rhythm, Tracking, and Ops
Stand up lightweight trackers for escalations, travel changes, exec commitments.
Run a weekly Exec Ops cadence (agenda, notes, owners, deadlines).
Capture notes and next steps in key meetings; post to the right doc/channel.
Tooling & Systemization
Build filters, and checklists across Superhuman, Google Calendar, Slack, Docs/Notion, basic sheets.
Continuously simplify recurring workflows (travel playbooks, dinner playbooks, briefing templates).
Qualifications
4+ years supporting senior leaders in high-growth environments (startup, GTM, or operations preferred).
Proven mastery of complex calendar + travel, inbox drafting/triage, and cross-team coordination.
Crisp written communication; can match executive voice and write concise, actionable summaries.
High judgment under pressure; calm, resourceful, and fast when plans change.
Comfortable with off-hours responsiveness tied to travel and customer timelines.
Average salary estimate
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