Facilities Coordinator - job 1 of 14

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves: As a Facilities Coordinator, you'll play a crucial role in supporting our facilities management team. This position requires a highly organized and detail-oriented individual who can oversee administrative duties, manage facility work orders, coordinate purchasing and invoicing processes, and ensure compliance with cGMP standards.

What your day-to-day will look like :

• Manage administrative duties, including filing systems, Building Management System reports, and the Facility calendar
• Oversee facility work orders using the SAP system, generating reports and tracking spare parts inventory
• Coordinate purchasing and invoice processing for facility projects and maintenance
• Ensure compliance with cGMP standards and participate in safety training initiatives
• Support project activities and serve as a liaison between facilities team, other departments, and external partners
• Identify and implement process improvements in facilities management operations
• Assist in maintaining compliance documentation and records
• Other duties as assigned

Required Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree preferred
• 3+ years of experience in an industrial engineering/maintenance environment
• Proficiency in computer software systems, including SAP and Microsoft Office Suite
•  Experience in computer or web-based work order management systems
• Strong organizational, keen attention to detail, and ability to work under time constraints.
• Strong time management, and communication skills
• Ability to multitask and prioritize in a fast-paced environment

Preferred Qualifications:

• Experience in a pharmaceutical or biotechnology facility environment
• Knowledge of facilities maintenance, best practices and industry standards
• Familiarity with project management methodologies
• Experience with energy management and sustainability initiatives
• Multilingual capabilities
• OSHA safety certification or related safety training
• Familiarity with Building Management Systems (BMS)
• Experience with cGMP compliance

Physical Demands and Work Environment:

• Noise level: Quiet
• Lifting Limits: Up to 50 lbs.
• Standing: 0-25%
• Walking: 25-50% 
• Sitting: 50-75%
• Hand Use and Reaching: 0-25%
• Climbing or Balancing: 0-25%
• Stooping or Crouching: 0-25%
• Talking and Hearing: 76-100%

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.