Office Manager
Our client is a trusted and established manufacturer and distributor of high-quality fasteners, serving a wide range of industries from its headquarters in Birmingham, Alabama. Known for its reliability, product expertise, and commitment to customer satisfaction, the company offers an extensive inventory of standard and specialty fasteners, including hex bolts, anchor bolts, U-bolts, timber bolts, and custom-fabricated studs and rods. With all products available in a variety of materials and finishes, the company prides itself on its in-house capabilities and quick turnaround times. Focused on operational efficiency and service excellence, our client is looking to hire a motivated and experienced Office Manager.
- Accounts Receivable (AR) & Accounts Payable (AP): Process invoices daily, receive and record payments daily, preform collection activities as needed, prepare deposits, manage outstanding balances, process vendor invoices, reconcile vendor accounts and ensure timely disbursements.
- Sales Tax & Compliance: Process monthly tax filings and maintain accurate financial records for audits and reporting.
- Customer Account Management: Create and maintain customer accounts, handle basic quote requests, process orders, and address credit inquiries.
- Order Processing & Invoicing: Ensure accurate order entry, fulfillment, and invoice generation for both custom manufacturing and distribution orders.
- Office Administration & IT Support: Track job costs and assist with financial reporting, maintain the Spectrum VOIP phone system, manage company emails, oversee office supply inventory, and assist with IT-related tasks as needed.
- Payroll & Financial Support: Assist in payroll processing, maintain and check inventory, and manage financial record-keeping. Reconcile bank and credit card statements monthly.
- Government Quoting (Federal & State) – Assist in preparing quotes for government contracts.
- Marketing Assistance – Support marketing initiatives as needed.
- Parts Washer & Oil Water Separator Service – Assist in tracking service schedules.
- Other Duties as Assigned – Adapt to new tasks and business needs as they arise.
- Experience in accounts receivable, accounts payable, and bookkeeping.
- Proficiency in QuickBooks, Microsoft Office, and accounting software. Business Edge or other ERP experience is a plus.
- Expertise in use of Microsoft Word and Microsoft Excel is a plus.
- Strong organizational skills, accuracy, and attention to detail.
- Excellent communication and problem-solving abilities.
- Ability to multitask and adapt in a fast-paced environment
Average salary estimate
If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.
Established Knoxville-based construction and engineering firm seeks a detail-oriented Bookkeeper to manage AR, reconciliations, tax support, and ERP-driven accounting tasks.
Field Technical Sales Representative needed to provide on-site service and technical sales support for paper-industry machinery while building customer relationships and closing business.
Avery Dennison is hiring an experienced EHS Specialist to lead and maintain environmental, health, and safety programs at its Liverpool, NY apparel manufacturing facility.
Inland Family of Companies is hiring an on-site Administrative Assistant to deliver front-desk hospitality, manage office operations, and support talent and culture initiatives.
Datadog seeks a GTM Strategy & Operations Associate to drive territory and quota management, automate GTM processes, and operationalize rules of engagement across Sales and Customer Success in a hybrid, fast-growing B2B SaaS environment.
Lead clinical and resident-care operations at Avera Oahe Manor, overseeing care planning, interdisciplinary coordination, and departmental leadership across nutrition, activities, and environmental services.
Provide high-quality screening and diagnostic mammography, biopsy support, and DEXA imaging at Tidelands Health's Murrells Inlet location while ensuring regulatory compliance and excellent patient care.
Experienced healthcare operations leader needed to build and run a new Physician RCM business unit—driving P&L results, operational excellence, and client retention across SNF-focused provider groups.
Lead Palisades Tahoe's Parking & Traffic operations, overseeing a 40–50 person team to deliver safe, efficient, and revenue-minded parking services year-round.
Oak View Group is hiring a part-time Box Office Supervisor at Xtream Arena to lead ticket sellers, manage cash controls, and support event-day and daily box office operations.
Provide comprehensive administrative and operational support to Patient Care leadership at Planned Parenthood of Michigan to ensure efficient clinic operations and high-quality patient care.
Lead and own maintenance scheduling and forecasting for SpaceX's Hawthorne facilities, coordinating cross-functional teams to ensure critical infrastructure readiness for launch operations.
Grand Welcome is hiring an Operations Manager to lead housekeeping, maintenance, and QC operations using Guesty PMS and to drive consistent field performance and guest satisfaction.
Lead and scale the administrative backbone for an AI-native industrial investment platform, providing high-judgment executive support, systems ownership, and operations for a fast-moving leadership team.
Catbird is hiring an experienced Store Manager to open and lead its new Atlanta boutique, driving sales, team development, and exceptional customer service.
🔮
Hi, I'm Risa! Your AI Career Copilot
you, just ask me below!
