Executive Assistant

Business runs on contracts. Every dollar earned, relationship formed, and advantage gained comes down to the contract that makes it real. But getting a contract done is more complicated than it should be. And when contract data is buried, leaders can’t see risks, obligations, or act in time.

Ironclad is the leading AI contracting platform that transforms agreements into assets. Contracts move faster, insights surface instantly, and agents push work forward, all with you in control. Whether you’re buying or selling, Ironclad unifies the entire process on one intelligent platform, providing leaders with the visibility they need to stay one step ahead. That’s why the world’s most transformative organizations, from OpenAI to the World Health Organization and the Associated Press, trust Ironclad to accelerate their business.

We’re consistently recognized as a leader in the industry: a Leader in the Forrester Wave and Gartner Magic Quadrant for Contract Lifecycle Management, a Fortune Great Place to Work six years running, and one of Fast Company’s Most Innovative Workplaces. Ironclad has also been named to Forbes’ AI 50 and Business Insider’s list of Companies to Bet Your Career On.

We’re backed by leading investors including Accel, Y Combinator, Sequoia, BOND, and Franklin Templeton. For more information, visit www.ironcladapp.com or follow us on LinkedIn.

About the role:

We are looking for a dedicated and detail-oriented Executive Assistant to support our GTM organization. The ideal candidate is a self-starter who can think outside the box, juggle multiple tasks with ease, and thrives in a fast-paced environment. This role requires excellent organizational skills, a proactive approach, and the ability to manage a wide range of administrative and executive support tasks.

This is a hybrid role based out of our San Francisco office. Office attendance is required at least twice a week on Tuesdays and Thursdays for collaboration and connection. There may be additional in-office days for team or company events.

What you'll do:

• Provide comprehensive administrative support to some of our GTM leaders (currently 3 VPs), including calendar management, meeting coordination, and travel arrangements.

• Act as a liaison between executives, team members, and external stakeholders, ensuring effective communication and follow-up.

• Assist in planning and executing company events, meetings, and team-building activities.

• Manage and prioritize multiple tasks and projects with a keen attention to detail and a high level of accuracy.

• Handle confidential information with discretion and maintain a high level of professionalism.

• Coordinate and manage special projects, ensuring timely completion and adherence to company standards.

• Contribute to the overall efficiency and effectiveness of the team by identifying opportunities for process improvement and implementing innovative solutions.

• Foster a positive and collaborative team environment, demonstrating flexibility and a strong commitment to team success.

What you'll bring:

• 3 - 5+ years of experience in an executive support role, preferably in a fast-paced startup or tech environment.

• You’ll have worked with GTM or business leaders and supported multiple leaders in the past.

• Exceptional organizational and time management skills, with the ability to prioritize and handle multiple tasks simultaneously as well as to quickly pivot as priorities can rapidly shift even throughout the day.

• Strong attention to detail, organized and responsive.

• Intellectually curious and committed to continuous learning and collaboration to improve how we work.

• Excellent written, verbal and interpersonal communication skills.

• Proficiency in Google Office Suite and other productivity tools such as Slack, Notion, Coupa, Navan and Zoom and bring an enthusiasm to learn and use new tools. Light experience with Salesforce, Seismic and Catalyst is a plus!

• Strong ability to create impactful presentation materials.

• Ability to think proactively and take initiative, anticipating the needs of executives and the team.

• Demonstrated ability to work independently, resourcefully and also as part of a team, with a flexible and adaptable approach.

• Serve as a trusted partner to the executive, demonstrating unwavering integrity and impeccable judgment when handling proprietary and confidential data.

• Availability to work in our San Francisco office two days per week (Tuesday/Thursday), with potential for increased presence as required.

Why Join Us:

• Be part of a fast-growing startup with a dynamic and passionate team.

• Opportunity to work on exciting projects and make a significant impact.

• Collaborative and innovative work environment.

• Competitive compensation and benefits package.

Benefits at Ironclad:

• 100% health coverage for employees (medical, dental, and vision), and 75% coverage for dependents with buy-up plan options available

• Market-leading leave policies, including gender-neutral parental leave and compassionate leave

• Family forming support through Maven for you and your partner

• Paid time off - take the time you need, when you need it

• Monthly stipends for wellbeing, hybrid work, and (if applicable) cell phone use

• Mental health support through Modern Health, including therapy, coaching, and digital tools

• Home office setup stipend to make your space work for you

• Pre-tax commuter benefits (US Employees)

• 401(k) plan with Fidelity with employer match (US Employees)

• Regular team events to connect, recharge, and have fun

• And most importantly: the opportunity to help build the company you want to work at
  

Base Salary Range: $105,000 - $120,000

The base salary range represents the minimum and maximum of the salary range for this position based at our San Francisco headquarters. The actual base salary offered for this position will depend on numerous factors, including individual proficiency, anticipated performance, and the location of the selected candidate. Our base salary is just one component of Ironclad’s competitive total rewards package, which also includes equity awards (a new hire grant, along with opportunities for additional awards throughout your tenure), competitive health and wellness benefits, and a commitment to career growth and development.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.