Executive Assistant - Houston

Location & Team Gatherings

Intersect has been a fully flexible workplace since its founding in 2016.  We’ve been very intentional about the way we do things. We are not work-from-home, hybrid, or in-office – we are any and all of those options! Deepening social connections and offering shared experiences is a cornerstone of the way we work. We connect as a team at our Team Week experiences four times a year and at our recently established Hub locations - SF Bay Area, CA; NYC Metro Area, NY; Denver, CO; Houston, TX; Calgary, AB; and Toronto, ON.

About This Position

We're looking for a highly organized, proactive, and versatile individual to join our team as a Hybrid Executive Assistant / Office Manager. This is a critical role that will provide comprehensive support to our COO while keeping our Houston office running smoothly. You'll need exceptional organizational skills, strategic problem-solving, and great discretion. You'll report to the Chief of Staff's office.

As a key partner to our Executive Team, you'll be a trusted liaison between leadership and our internal and external partners. You'll get to anticipate needs, manage complex schedules, and coordinate high-priority initiatives.

If you thrive in a fast-paced environment, love managing competing priorities, and bring professionalism and agility, we'd love to hear from you!

Three days a week in our Houston office will be required.

Office Address: we expect to be located within the 610 loop.

• Executive Support & Coordination 
• Provide high-level administrative support, ensuring seamless daily operations , including some urgent arrangements. 
• Efficiently manage complex calendars, coordinating meetings and arranging travel across multiple time zones. Anticipate and resolve scheduling conflicts weeks in advance, ensuring seamless operations.
• Strategically create time buffers to account for recurring meeting patterns that tend to extend beyond their scheduled duration.
• Efficiently process and reconcile expense reports to adhere to company policies. 
• Provide dedicated on-site administrative and logistical support during company-wide meeting weeks.
• Handle confidential correspondence, draft communications, and prepare briefing materials for executive meetings, and engage with external counterparty’s EA’s to secure meetings. 
• Act as a gatekeeper and strategic partner, prioritizing tasks and ensuring executives’ time is used effectively.

• Cross-functional collaboration & Event Coordination
• Serve as the primary point of contact for internal teams and external partners, ensuring smooth communication and follow-through.
• Anticipate executive’s needs ahead of meetings, compiling critical information and briefing materials.
• Partner with leadership and cross-functional teams to plan and execute high-impact events, strengthening relationships with strategic partners, agencies, and key stakeholders.

• Operational Excellence & Problem-Solving
• Proactively identify opportunities to optimize processes, improve efficiency, and enhance executive workflows.
• Exercise sound judgment and discretion, ensuring alignment with company policies and executive preferences.
• Manage special projects if and when they arise, balancing multiple priorities with precision and adaptability.

• Office Management
• Oversee the day-to-day operations of the office, ensuring a clean, organized, and functional work environment for all employees.
• Monitor and maintain office supply inventory, including ordering, stocking, and organizing.
• Liaise with office vendors (e.g., cleaning services, IT support, building management) to ensure services are met and issues are resolved.
• Manage incoming and outgoing mail and packages.
• Greet visitors, answer general inquiries, and direct them appropriately.
• Assist with the planning and execution of internal company events, meetings, and team-building activities.
• Coordinate office maintenance and repairs, ensuring a safe and comfortable workspace.
• Leading onsite health safety protocols as needed.
• Assist with new employee onboarding logistics, including desk setup and initial office orientation.
• Collaborate with the Facilities team to ensure consistency and alignment with our physical office strategy.
• Collaborate with IT to facilitate seamless communication and operations between in-office and remote teams.

• Able to be in office at least 3 days a week (to be located in the Montrose neighborhood of Houston), some weeks may require additional presence based on business needs
• 5+ years of experience in a combined Executive Assistant and Office Manager role, supporting senior-level executives.
• Bachelor’s degree in Business, Administration, or a related field.
• Proactive and resourceful mindset. You anticipate needs, solve problems, and take initiative.
• Exceptional organizational skills, with the ability to seamlessly juggle multiple priorities while maintaining keen attention to detail.
• Strong communication and relationship-building abilities, engaging effectively with executives, board members, and key stakeholders.
• Expert proficiency in Slack, Google Suite, Microsoft Office, and other productivity tools.
• Confidentiality, discretion, and emotional intelligence—you are a trusted partner to leadership.
• Ability to work independently and collaboratively, thriving in a fast-paced, high-expectation environment.
• A strong commitment to belonging, ensuring an inclusive and supportive work environment.
• Notary Public certification (or willingness to obtain one at the company’s expense) strongly preferred.

• Mostly sedentary work; using standard office equipment including: a computer, keyboard, and telephone. 
• Position requires a minimum amount of ~5 weeks of travel for company-wide meetups: through a calendar year, as well as potentially up to ~3 weeks of additional travel, as required including travel with the leadership for road shows, conferences, etc.

• Salary: $100,000 - $110,000 USD base salary with 20-25% annual target bonus 
• Exceptional Healthcare: Access comprehensive medical, dental, and vision plans with 100% premium coverage for both you and your dependents. 
• Financial Security: Benefit from a 3% non-elective employer contribution to your 401k, ensuring your financial future is on the right track.
• Time Off: Unlimited Paid Time Off (PTO) +  two company-wide vacation weeks (Fourth of July & End of year). We believe in the importance of rest and relaxation.
• Family-Friendly Policies: Experience up to 12 weeks of fully paid parental leave, with an additional 6 weeks for birth parents. We support you through the exciting journey of parenthood.
• Mental Health and Well-being: Access mental health and behavioral coaching services through Headspace providing you with the support you need to thrive both personally and professionally.
• Family Planning Support: Navigate family planning with ease through our partnership with Carrot and Maven, ensuring a seamless experience for new parents.
• Perks: Enjoy a variety of perks, including a $150 USD monthly food stipend on UberEats, pet insurance allowance, and $150 USD monthly phone & internet reimbursement. 
• Tech-Ready: Gear up with our new hire tech package, including a laptop, monitor, docking station, webcam, headphones, and more. Set up your home office with provided furniture, including a desk and chair.

Note:  We welcome applicants who do not have current enforceable non-compete restrictions that would hinder their employment with us. If you are currently under a non-compete agreement with a previous employer, we kindly request that you carefully review the terms of that agreement and ensure that your potential employment with us does not violate those terms. 

Unsolicited resumes or referrals from third-party recruiting firms or agencies are not accepted by Intersect.

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