About Us:

Collaborative autonomy is how self-tasking teams of machines will solve hard human problems, and HavocAI is an unquestioned leader in collaborative autonomy. We set the standard for autonomous surface vessels for a wide range of defense and commercial maritime missions. Success requires us to grow quickly, and we’re looking for teammates who are passionate about solving hard problems, about pushing the envelope, and about preventing conflict and saving lives. Ambition is welcome to apply within.

About the Role:

We’re looking for an Executive Assistant to partner closely with our C-level leadership team and help drive HavocAI’s mission forward. You’ll be the force that keeps our executives focused on the highest priorities by managing complex schedules, coordinating high-stakes meetings, and ensuring seamless communication across teams and external partners.

This role is perfect for someone who is proactive, highly organized, and thrives in dynamic environments where no two days look the same. You’ll have a front-row seat to the growth of a cutting-edge defense technology company and the opportunity to make a real impact by enabling our leaders to operate at their best.

Key Responsibilities and Requirements:

• Provide high-level administrative support to C-suite executives, managing schedules, meetings, and travel arrangements.

• Handle confidential information with the utmost discretion.

• Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication.

• Coordinate complex calendars and prioritize competing demands.

• Schedule, prepare agendas, and organize materials for meetings, including follow-up on action items.

• Manage logistics for conferences, events, and speaking engagements.

• Arrange domestic and international travel, including flights, accommodations, and ground transportation.

• Prepare detailed itineraries and ensure all arrangements align with the executive’s preferences.

• Screen and respond to calls and messages on behalf of executives.

• Assist in tracking and managing key projects and deadlines.

Qualifications:

• Bachelor’s degree or equivalent experience in business administration, communications, or a related field.

• 3+ years as an executive assistant to senior executives, preferably in a technology or fast-paced environment.

• Exceptional organizational and time management skills.

• Strong verbal and written communication abilities.

• High proficiency with Microsoft Office Suite and project management tools.

• Ability to anticipate needs and prioritize effectively.

• Detail-oriented with a focus on accuracy and thoroughness.

• Professional demeanor and ability to build relationships with stakeholders at all levels.

• Adaptability to handle rapidly changing priorities and work under pressure.

• Proactive problem-solving mindset with a high level of initiative.

• Must be a US Citizen.

  Location:

  • This position will require you to be in one of Massachusetts, Connecticut or Rhode Island.

  • Remote flexibility, but will require some in office work in Rumford, RI.

Benefits:

• 100% Employer paid Health, Dental and Vision Insurance for you and your families

• Ability to participate in the companies 401k program

• Unlimited PTO policy with an enforced 2 week minimum

• Equity Package

• Work / Home Office Stipend

• Global Entry Re-Imbursement

• 16 Week Paid Parental Leave

• Monthly Health and Wellness Stipend

Our Values:

• Innovation: We are driven to break new ground. Every day presents an opportunity to challenge the status quo, think boldly, and deliver advanced solutions that transform the future of defense technology.

• Integrity: We hold ourselves to the highest ethical standards, ensuring transparency, accountability, and trust in all our actions and partnerships.

• Mission-Driven: We are focused on achieving impactful outcomes that align with our core mission—protecting lives through innovation.

• Forward-Leaning: We continuously seek out new opportunities and remain at the forefront of technological advancements. We embrace change and anticipate the challenges of tomorrow with confidence and creativity.

• Ownership of All Tasks: At HavocAI, no problem is too complex or too trivial. We believe that greatness comes from tackling the hardest challenges, but also in handling the smallest, sometimes thankless, tasks with the same level of commitment and care.

• Servant Leadership: We lead by serving others, whether it’s supporting our employees, partners, or the broader community. Empowering those around us is key to achieving long-term success and making a lasting impact.

HavocAI is an Equal Opportunity Employer and is committed to creating an inclusive and diverse workplace. We welcome applicants from all backgrounds and do not discriminate based on race, color, religion, gender, sexual orientation, age, national origin, disability, veteran status, or any other legally protected status.