Fast Facts

Girls Inc. is seeking a dedicated Administrative Assistant to provide crucial support to the Chief People and Culture Officer in a hybrid work environment in Indianapolis, IN.

Responsibilities: Key responsibilities include managing appointment schedules, organizing meetings, assisting with administrative tasks for C-Suite executives, and ensuring efficient office operations.

Skills: Candidates should have at least 3 years of experience as an Administrative or Executive Assistant, strong communication skills, attention to detail, and the ability to handle confidential information.

Qualifications: Preferred candidates will have experience in a non-profit organization and a proven track record of building positive relationships with colleagues and stakeholders.

Location: This position is primarily remote with 2 days in-person required per week at the Indianapolis office, located in the US.

Compensation: $50000 - $54000 / Annually

Description

Job Description

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Position: Administrative Assistant

Reports to: Chief People and Culture Officer

Location: Indianapolis, IN (hybrid / in-person 2 days)

Status: Full-time, Exempt

Background: Girls Inc. inspires all girls to be strong, smart, and bold through direct service and advocacy. We work with schools and in communities to provide mentoring relationships, safe spaces, and evidence-based programming that are proven to help girls succeed. Girls build the knowledge, skills, and confidence to lead change in their lives and effect change in the world. Girls Inc. also works with and for girls to advance legislation and policies that increase opportunities for all girls. Together with partners and supporters, we are building a new generation of leaders. Join us at www.girlsinc.org.

Departmental Role: Strengthen the national organization so it provides the most effective and efficient support and resources to Affiliates.

Summary: The Girls Inc. Administrative Assistant is the in-person contact for the NRC offices operations and maintenance. Facilitates overall administrative and office support facilitating the efficient operation of the organization. This role also supports first-hand the daily scheduling and administrative tasks of the C-Suite Executives located in Indianapolis, IN and works in conjunction with their counterpart Executive Assistants in the NY and DC national offices.

Responsibilities:

• Create and maintain a well-organized appointment schedule by planning and scheduling meetings, conferences, as well as coordinating and booking travel arrangements.
• Assists with daily administrative duties for the C-Suite and completes a broad variety of administrative tasks that include completing expense reports; composing and preparing correspondence; arranging travel plans, itineraries and agendas, and compiling documents for meetings.
• Provide administrative support when needed for key meetings including budget meetings; all staff meetings, and meetings with internal or external colleagues or partners.
• Help all humans who interact with our CFO and CPCO feel like they’re valued
• Proactively propose new solutions when you see that those systems are no longer working effectively.
• Serve as the primary contact for Girls Inc. to greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the building.
• Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidentiality as needed.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Receive, send and sort daily mail and packages, filing appropriate documents accordingly.
• Maintain inventory of the company’s supplies, reordering as needed.
• Maintains common areas such as office pantry, reception and conference rooms organized and stocked.
• Pick up deliveries and run errands as needed for the C-Suite for both business and personal reasons.
• Will ensure the timely scheduling, meeting arrangements, coordinate events and celebrations in person and virtual happening at the NRC and for the national office.
• Serve as the primary contact for the building management and maintenance office and is an office key holder.
• Own ad-hoc projects as assigned by our CFO or CPCO.

Salary Range: $50,000-$54,0000

Requirements

 Qualifications:

• You have at least 3 years of experience as an Administrative or Executive Assistant, supporting a C-Suite leader. (Experience in a non-profit organization would be a huge plus for us.)
• You’re excited to go into our NRC office 4 days a week
• Communication is your superpower - you impress others with your style, thoroughness, and frequency of communication through email, call, video, chat, you name it!
• Even the smallest details don’t pass by you. Your coworkers have described you as more organized and detailed than all others.
• You have experience tackling ambiguous special projects - you can take an idea and turn it into action.
• You’ve created noteworthy relationships with your internal and external partners and earned yourself a reputation of being one of their favorite people to work with.
• You operate with a high level of agency, and are comfortable navigating ambiguity to make sound decisions.
• You have been accountable for confidential and sensitive information, and handled it with skill and discretion.
• You can demonstrate your skill in picking up new tools quickly and becoming a self-sufficient power user.
• You have excellent interpersonal skills, with the ability to interact confidently with stakeholders at all levels.
• You have superior written and spoken language skills
• You are committed to the mission, vision, and values of Girls Inc. and you know you can help the CFO and CPCO ensure a better future for girls who have incredible potential, but limited opportunities.

Girls Inc. Benefits:

• 4-day hybrid work schedule out of our Indianapolis office
• Vacation, Sick, & Personal Time + 11 company holidays
• Healthcare, vision, and dental insurance
• Gente Card (HRA benefit) provided by Girls Inc.
• 401(k) available with up to a 5% employer match
• Wellness Stipend
• Fun, friendly office environment
• Professional development opportunities

OUR MISSION

To inspire all girls to be strong, smart and bold.

OUR VALUES

The Girls Inc. Strategic Plan, Leveraging the Network and the Brand, reaffirmed the values that underlie our work:

• Respect the dignity of each human being.
• Recognize and support the strength in every girl.
• Appreciate, embrace, and advance diversity.
• Drive for results anchored in accountability.
• Operate collaboratively.

Equal Opportunity Employment Opportunity & Non-Discrimination Policy

At Girls Inc., employment is based upon one’s capabilities and qualifications. It is the policy of Girls Inc. to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, sex, religion, national origin, citizenship, pregnancy, sexual orientation, gender identity, age, disability, genetic information, military status and political belief or any other protected characteristic as protected by law. Girls Inc. prohibits and will not tolerate any such discrimination or harassment by supervisors or employees. Girls Inc. will not tolerate harassment of our employees by anyone, including vendors.

The policy of Equal Employment Opportunity and non-discrimination applies to all policies and procedures relating to recruitment, hiring, training, evaluation, promotion, compensation, benefits, transfer, layoff, termination, and all other privileges and conditions of employment.

Employees’ questions or concerns relating to Equal Employment Opportunity, discrimination and harassment should be referred to the Office of People and Culture. Appropriate disciplinary action will be taken against any employee violating this policy.

As a measure of creating awareness, Girls Inc. will include the statement, ‘Equal Opportunity Employer’ in all advertisements and job postings.

Our Workplace

We believe that in order to be most effective in generating positive and measurable outcomes for the girls we serve, we must always value what makes each of us unique. We must respect and appreciate the multitude of ideas, approaches, and perspectives that result from people of different backgrounds, cultures, lifestyles, and experiences coming together for a common purpose. We must not discriminate against anyone for any reason.

We also believe that our organization should mirror the girls and communities we serve, so our Girls Inc. community of management, staff, and volunteers reflects the girls and young women who participate in our programs.