Executive Assistant to Chief Communications Officer

About the Role

The Executive Assistant to the Chief Communications Officer plays a pivotal role in fostering seamless and effective partnership with the CCO. This position is integral to ensuring the smooth operation of the CCO's office and supporting the strategic initiatives of the organization. The Executive Assistant acts as a trusted confidant and advisor, providing high-level administrative support while maintaining the utmost discretion and confidentiality.

In this role, the Executive Assistant collaborates closely with the CCO to manage complex schedules, prioritize tasks, and facilitate communication with key stakeholders. By anticipating the needs of the CCO and proactively addressing potential challenges, the Executive Assistant enables the CCO to focus on high-impact activities and strategic decision-making.

This position offers a unique opportunity to build strong relationships with senior executives and gain insights into the company's business strategy and performance on a global scale. The Executive Assistant's ability to navigate and influence within the organization is crucial to the success of the CCO's office and the broader executive team.

What You'll Do

• Administrative Support: Manage complex and dynamic calendar across multiple time zones, schedule meetings, and coordinate travel arrangements.

• Communication: Serve as the primary point of contact for internal and external communications, including emails, phone calls, and correspondence. Communicate and build partnerships with all levels of management.

• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings. Schedule and plan meetings, including arranging meeting rooms, logistics, catering, A/V and other technology needs, as well as necessary materials.

• Document Management: Organize and maintain files, documents, and records, ensuring easy access and retrieval.

• Project Assistance: Support executives in various projects, including research, data analysis, and presentation preparation.

• Event Planning: Assist in planning and coordinating team offsites and town halls.

• Expense Management: Handle expense reports, budget tracking, and financial documentation.

• Confidentiality: Maintain the highest level of confidentiality and professionalism in all interactions.

• Judgment and Initiative: Work on assignments requiring considerable judgment and initiative. Determine methods and procedures on new assignments. Understand implications of work and make recommendations for solutions

Who You Are

Experience

• Demonstrated experience supporting senior executive leaders in a global organization preferred

Skills

• Excellent organizational and time management skills

• Strong written and verbal communication abilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Ability to multitask and prioritize effectively

• Discretion and confidentiality in handling sensitive information

• Ability to problem solve independently and through strong partnerships with business partners across the globe

• Attention to detail, strong time management, and self-starter attitude

• Strong sense of urgency with the ability to handle multiple high-priority tasks with confidence

Attributes

• Proactive and self-motivated

• Detail-oriented and meticulous

• Strong interpersonal skills and the ability to work collaboratively

• Thrives in a dynamic environment with a high degree of ambiguity and agility

• Strategic thought partner to executive