Temporary Executive Assistant

Position Summary:

We are seeking a highly organized and proactive Executive Assistant to provide temporary support to the VP of Enrollment Management during a maternity leave coverage period. The successful candidate will play a key role in ensuring smooth day-to-day operations, managing schedules, and serving as a trusted point of contact both internally and externally.
This is an excellent opportunity for a skilled Executive Assistant to contribute their expertise in a dynamic and fast-paced environment.

Job Description:

Minimum Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.

• Exceptional organizational and time-management skills with the ability to prioritize.

• Strong written and verbal communication abilities.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.

• Ability to work independently, take initiative, and anticipate needs.

• Professional demeanor and high level of confidentiality.

Major Responsibilities

• Provide front-line assistance in greeting visitors, answering phones, and responding to emails during peak times in a professional and friendly manner 

• Coordinate data, reports, and student lists related to outreach, retention, or special initiatives

• General administrative support such as sorting and distributing mail, maintaining office appearance, ordering office supplies, scheduling maintenance, filing, and archiving, approving annual and sick leave reports, managing p-card statements, paying institutional membership fees, running errands, and making deliveries as needed

Coordination of programs or initiatives to support the Division:

• This includes planning and scheduling activities, developing processes, facilitating communication and collaboration, maintaining documentation and reporting on progress and outcomes.  

• Provide logistical support for the Commencement and other key events and programs, this may include coordinating multiple offices, managing event details, schedules, transportation, day-of support, etc. 

• Provide administrative support for using software to support college functions, including Workday and Slate.

• Update and maintain relevant information, including the Student Handbook, Academic Handbook, Policy Library, appropriate forms, and webpages. 

• Approve and manage a conference room space through 25Live reservation system and address any questions guests may have

 

Provide administrative support for the Vice President of Enrollment Management:

• Manage the Vice President’s calendar, including travel, meetings, conference, speaking engagements and itineraries.  

• Organize meetings, including scheduling, sending reminders, preparing agendas, and taking minutes  

• Manage purchasing to support the Vice President and Division as necessary, including following state and college fiscal policy and maintaining a College purchasing card and reconciling appropriately.

• Consistently exercise discretion and professional judgement 

• Maintains knowledge and awareness of digital accessibility including the American with Disabilities Act and Section 508. 

Perform other duties as assigned  

FLSA status/position type/expected hours of work 

• Non-Exempt  
• Part Time 0.75FTE
• Temporary  
• This position is scheduled for 30 hours per week, Monday through Friday from 8:00 a.m. to 5:00 p.m. Flexibility in scheduling is available. 

Salary

The hourly rate for this position is $18.51

Application Process 

A complete application packet includes: 

• Cover letter addressing interest and qualifications for the position
• Resume
• Names and contact information for three current, professional references

About Fort Lewis College:

On a sage-brushed mesa overlooking downtown Durango and the La Plata Mountains, Fort Lewis College is Southwest Colorado’s premier public undergraduate research institution. With more than half of the 3,300 students identifying as people of color, FLC’s academic programming and campus life thrive on nurturing safe, diverse spaces for intellectual exploration and helping people achieve their career goals. A Native American-serving, Non-Tribal Institution, FLC is committed to promoting economic development in neighboring tribal communities and connecting students with the education they need to be the change in the world they want to see. Degree programs span the arts, business, education, health sciences, humanities, and social and natural sciences. Coursework builds on the natural, cultural, and historical resources found around the Four Corners region. Students work closely with faculty on research projects with real-world implications. Like the mountain town it resides in, FLC promotes a culture of work-life balance for students, faculty, and staff. Skyhawks enjoy unparalleled access to a healthy outdoor lifestyle thanks to 300 days of sunshine a year and more than 300 miles of hiking and biking trails in and around Durango

Notice to Prospective Employees:
 The Fort Lewis College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report.  The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:

• Fort Lewis College's alcohol and other drug policy
• Sexual assault policy
• Campus security policies
• Campus/community resources
• The Colorado Riot Offense Statute restriction on enrollment
• Where to find registered sex offender information
• Crime statistics for the previous three calendar years
• Reporting crimes

 
 The Campus Security Report can be accessed in two ways:
By going to the internet website at:   www.fortlewis.edu/AnnualSecurityReport Fort Lewis College Student Affairs Office will also provide a paper copy of the annual security report upon request.   You can reach them at (970) 247-7331.

Equal Opportunity
Fort Lewis College does not discriminate on the basis of race, age, color, religion, national origin, sex*, disability, sexual orientation, gender identity, gender expression, family or domestic status, political beliefs, veteran status, pregnancy, or genetic information. Accordingly, equal opportunity for employment shall be extended to all persons. The College shall promote equal opportunity, equal treatment, and affirmative action efforts to increase the diversity of students, faculty, and staff. The College is dedicated to building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment. To file a report, get resources, read policies, or make an appointment, See www.fortlewis.edu/CARE.

Discrimination Questions?

Office of Compliance and Community Standards
David Pirrone, Director of Compliance
165 Education Business Hall
1000 Rim Drive
Durango, Colorado 81301
(970) 247-7182 djpirrone@fortlewis.edu

Questions about Title IX sex discrimination?    
Office of the Title IX Coordinator
Madeleine Gillman, Assistant Director of Compliance and Title IX Coordinator
230 Skyhawk Station
1000 Rim Drive
Durango, Colorado 81301
(970) 247-7049 mgillman@fortlewis.edu

Information about Fort Lewis College’s alcohol and drug policy, sexual assault policy, campus security policies, campus crime statistics, fire safety procedures and fire statistics, and campus/community resources can be found in the Annual Security and Fire Safety Report. Hard copies are available upon request.

* Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibit discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Fort Lewis College may be directed to FLC's Title IX Coordinator and/or to the Assistant Secretary for Civil Rights of the Department of Education.

ADAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Kristin Polens by phone 970-247-7459 or email kpolens@fortlewis.edu at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.