Unit Secretary, Comprehensive Rehab - Full-Time, Days

Job Description

Be a part of a world-class academic healthcare system at UChicago Medicine Ingalls Memorial Hospital as a Unit Secretary in the Comprehensive Rehab unit. Here, you will act as a central information source for physicians and other health care professionals. Our Unit Secretary’s pride themselves on always maintaining patient privacy and confidentiality. This position is a 100% onsite opportunity. You will need to be based in the greater Chicagoland area. 

Under the leadership of the Manager, you will provide clerical support to assist in the delivery of quality care to patients. This involves clerical support activities which will facilitate the Patient Care Center operations including transcription, processing of physician orders, serves as a reception agent for all patients/family members, physician, patient care team members, other healthcare team members, and facilitates the channeling of information to appropriate points of service timely and accurately. Demonstrates necessary skills and knowledge to provide services for patients according to unit specific competencies as appropriate to the age of the patient served as delineated in the Center’s Scope of Care.

 Essential Job Functions

• Promotes the values and mission of Ingalls Memorial Hospital
• Promotes clinical excellence and service
• Strong patient advocate
• Demonstrates knowledge of proper telephone function and proper telephone etiquette
• Screens and coordinates incoming and outgoing calls including recording and reporting pages and messages
• Answers call lights promptly, communicates patient needs to appropriate personnel, and follow up on patient requests to ensure response
• Transcribes medical staff orders in an accurate and timely manner
• Ensures accurate processing of orders and charges from admission through hospitalization
• Ensure accurate maintenance of the patient’s medical record and all unit records
• Assembles the medical record in the proper sequence checking that all forms are stamped
• Identifies outlier reports and forms and notes on audit tool for completion
• Participates in inventory ordering and the distribution of clerical supplies/patient forms and disposition of outdated forms
• Monitors discharge activities related to the billing process 

Required Qualifications

• Unit Secretary/Clerical experience, background and/or training
• High School diploma or equivalent
• Ability to function effectively in an extended team environment
• Ability to resolve conflict effectively
• Ability to give and receive feedback
• Computer literate

Preferred Qualifications

• Medical Terminology background
• Transcription experience
• Experience with Microsoft Word & Excel

Position Details

• Job Type/FTE: Full-Time (0.9)
• Shift: Days (12-hour shifts)
• Work Location: Onsite
• Unit/Department: Comprehensive Rehab
• CBA Code: SEIU

Why Join Us

For nearly a century Ingalls Memorial has pioneered sophisticated clinical care and developed the area's most convenient network of comprehensive outpatient centers, all dedicated to improving the health and wellbeing of the community. Now, partnered with UChicago Medicine, we have expanded our network of expert physicians, convenient facilities and scope of service to speed your healing process and help navigate your path to wellness. A skilled Medical Staff and talented employees dedicated to prevention, diagnosis, treatment and rehabilitation of illness and injury provide a firm foundation for our reputation for quality. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine Ingalls Memorial is for you. Here at Ingalls, we’re doing work that really matters. Join us!

UChicago Medicine Ingalls Memorial is growing; discover how you can be a part of this pursuit of excellence at: Ingalls Career Opportunities   

UChicago Medicine Ingalls is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits.  The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.