Proposal Coordinator

Fehr & Peers is seeking a Proposal Coordinator to join our team of professionals passionate about improving communities and contributing to driving innovation in the transportation consulting industry. In this role, you'll work closely with project managers, principals, and other marketing and business services professionals. Your primary responsibility will be crafting high-quality proposals that address client needs. Through close collaboration, you’ll make sure our proposals are polished and stand out to help us win competitive pursuits. 

You'll also have the opportunity to foster relationships with fellow marketing professionals within our company, as well as external teaming partners with whom we collaborate. This role provides a platform for personal and professional growth, allowing you to make a meaningful impact on both your own career path and the development of your peers. We're looking for someone with an entrepreneurial mindset, a commitment to quality, and a genuine enthusiasm for creating compelling content.  

Prior experience with proposals and an understanding of the architecture, engineering, and construction (A/E/C) industry is a plus, but not required. The ideal candidate will be available to work in either our Seattle, Tacoma, or Portland office three days per week. 

• Contribute to the coordination of marketing efforts from pre-RFP release to time of submittal (i.e., proposals, interview preparation, pre-bids, resume updates, project qualification development, and weekly meetings about business pursuits) 
• Collaborate with project managers, senior management, and other business services staff to plan, coordinate, and produce qualifications, proposals, and presentations, and meet relevant deadlines 
• Take ownership of the proposal process and commit to ensuring proposals comply with the applicable RFP/RFQ submission instructions and requirements  
• Coordinate the receipt of necessary information from internal clients, external consultants, and other team members to include in proposal and presentation materials   
• Contribute to content development (writing, editing, proofreading) for qualifications, proposals, and presentations   
• Use our company’s brand style guide and design resources to create attractive and effective graphics and documents for marketing pursuits that compete well with others 
• Update and maintain databases of project opportunities, project descriptions, resumes, references, and qualifications materials   

• 2-3 years of experience in proposal development, marketing, or equivalent
• Effective writing, editing, grammar, and verbal communication skills
• Ability to manage multiple tasks and deadlines while maintaining professionalism and exceptional attention to detail
• Strong work ethic and commitment to excellence
• Eagerness to learn and develop skills in graphic design, writing, and template management
• Ability to work collaboratively in team settings, receiving and integrating feedback to achieve shared goals
• Proficiency in Microsoft Office software (Word, Excel, PowerPoint), Adobe Acrobat, and Adobe Creative Suite (Illustrator, InDesign, Photoshop), particularly InDesign
• Experience within the A/E/C industry preferred, but not required
• A portfolio or 1-2 proposal work samples demonstrating your visual design capabilities is requested, but not required

Benefit Highlights:

Medical, Dental, Vision, Life and Disability Insurance.

401(k) Plan with matching and profit sharing.

Flexible Spending Accounts.

Commuter Benefits.

Paid Vacation, holidays and sick leave.

8 weeks of Paid Parental Leave.

Mentoring and Career Development programs.

Research and Development group participation, and more.

Full information about the benefits we offer can be found by visiting our careers page.

EEO: Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.

Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.