Administrative Assistant for Music and Fine Arts

Get Set for Cumberlands!

Join our team of student-focused individuals working together in order to encourage intellectual and spiritual growth, leadership and service.

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The Administrative Assistant works directly with the chair of the Department of Music and Fine Arts as well as other faculty in all aspects of music, theatre and art operations. Regular office hours will be worked throughout the week. Additional hours will sometimes be required for recitals, concerts, recruiting events, and other special events. There will be some flexibility in regular hours to balance out these ‘extra’ hours.

Primary duties and responsibilities include:

• Cultivate a warm, welcoming office environment for students, prospective students, and guests
• Coordinate, manage, and approve schedules for work-study students in music
  • Identify tasks to be completed
  • Train students to complete these tasks
  • Provide timelines for the completion of tasks
  • Review work when completed
• Answer phone calls, emails, and other correspondence
• Monitor Musicwindow software to assist faculty in recruiting         
• Monitor office supplies and reorder when necessary
• Coordinate with Maintenance Staff to address issues that need attention
• Coordinate with Communications Office regarding upcoming events
• Advertise upcoming concerts on campus via email and social media
• Meet with Department Chair weekly to discuss the weekly agenda.
• Proficient in Microsoft Office (especially Word, Excel, and OneDrive), Adobe, Bright Sign, and Workday
• Create Programs for concerts, recitals, and music events

Additional duties include:

• Coordinate with ensemble directors and Communications to schedule group photos at the beginning of each semester
• Coordinate live streams of ensemble concerts with directors and those designated to provide video of events
• Coordinate recording of videos for uploading to the Music Department YouTube page
• Monitor the Music Department webpage and suggest improvements
• Create concert posters for on-campus distribution for all ensemble concerts
• Create concert posters for distribution to public schools for all ensemble concerts
• Keep recruiting materials up to date and available for faculty
• Aid in the administration of special Music Department clinics and recruiting events
• Assist with measuring and ordering of formal concert attire
• Assist in set-up and tear-down for Christmas at the Cumberlands

Cumberlands is different by design. Our employees exemplify our motto in the pursuit of a

“life-more-abundant.”