Talent & Onboarding Coordinator

Athena Mental Health is a New York State mental health-approved provider of community mental health services for children, adults, and families with behavioral and emotional challenges. We specialize in individual and group psychotherapy for clients with a focus on trauma-informed care. We are dedicated to improving the quality and accessibility of mental health care for all, especially individuals from underserved communities. 

Here at Athena, we pride ourselves on hiring a diverse group of mental health clinicians and staff who are passionate and dedicated to improving our clients’ overall emotional well-being. We provide both in-person and telehealth services for our clients and offer a competitive compensation plan and amazing benefits to our staff. 

Are You a Good Fit For Us?

We are looking for a proactive and diligent Talent & Onboarding Coordinator to support our growing Human Resources department. This entry-level role is ideal for someone interested in developing a strong foundation in HR, with a primary focus on onboarding and supporting recruitment efforts. The Coordinator will play a key role in creating a smooth and positive experience for new hires, ensuring they feel welcomed, informed, and set up for success.

• Assist in the new hire onboarding process from pre-offer to orientation
• Prepare and distribute onboarding materials, documents, and required compliance forms
• Serve as the point person for new hires during their onboarding period, answering questions and offering support
• Track and ensure completion of all background checks, onboarding tasks, and required documentation
• Post job openings across recruitment platforms and track applicant flow
• Assist with resume screening to identify qualified candidates
• Coordinate interview scheduling with hiring teams and candidates
• Support recruitment events, job fairs, and outreach initiatives as needed
• Coordinate catering and meal arrangements for various Athena events
• Support the sourcing process by researching and identifying potential candidates through LinkedIn, job boards, and other databases
• Participate in candidate communication, including sending confirmation emails and follow-ups, including confirming interviews day of.
• Assist with recruitment marketing initiatives to enhance employer branding
• Contribute to the planning and execution of employee engagement initiatives and events
• Manages spreadsheets, tracks and updates information within HRIS/ATS platforms, and oversees all DocuSign workflows to support efficient HR operations
• Supports the creation of internal HR materials, including but not limited to birthday and fun fact flyers
• Provide administrative support to the HR team
• Other duties as assigned by the supervisor

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or related field preferred (or equivalent experience)
• 1-2 years of general HR/Recruiting experience
• Excellent communication and interpersonal skills
• Highly organized with excellent attention to detail
• Ability to handle confidential information with professionalism
• Comfortable juggling multiple priorities in a fast-paced environment
• Proficiency in Google Workspace or Microsoft Office; familiarity with HRIS (Rippling) or ATS (Lever) systems is a plus
• Bilingual Spanish is a plus

Working Conditions

This position will be located at the Manhattan office at 33 West 60th Street, New York, NY 10023, Suite 600 on-site 4x a week. This is a professional work environment where a computer, desk, chair, and office supplies will be provided on-site at each of our offices.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee in order to successfully perform the essential functions of the role above. While performing the duties of this job, the employee is regularly required to hear and speak on the phone or computer throughout the day, stand and sit for an extended period of time, and be able to write and answer emails in addition to carrying objects no greater than 25 pounds, when needed.

Direct Reports: This position has no direct reports.

Athena is an equal opportunity employer.