Virtual Assistant — Admin & Financial Ops
Job Description
Support a busy videography/doc production studio with core administrative and financial tasks. You’ll handle QuickBooks invoicing/payroll, build client quotes/proposals using a pricing menu, manage tedious client-portal invoice submissions, coordinate vendor payments, and conduct light research on documentary grants/opportunities. Role may expand to inbox/calendar management once trust and workflow are established.
- Create and send invoices in QuickBooks; track payments and simple payroll runs.
- Complete invoice submissions via a client portal (time-consuming but straightforward).
- Build quotes/proposals from a set pricing menu; draft and format for client review.
- Research: documentary funding/grant opportunities; maintain a simple tracker.
- Vendor/AP support: pay invoices (within approved process), reconcile basic details.
- (Growth) Light inbox/calendar management; draft replies either “on behalf of” or as a named assistant per client preference.
- Ad-hoc admin tasks as priorities shift week to week; maintain clear status updates.
- QuickBooks proficiency (invoicing + basic payroll).
- Experience with client portals or structured submission systems.
- Strong administrative/finance ops background (invoicing, AP, basic reconciliations).
- Excellent written English; professional, concise proposal writing.
- Organization & follow-through across shifting weekly priorities.
- Discretion & data security comfort (password managers/one-time pass, card-on-file tools).
- Ability to collaborate in Central Time overlap.
- Grant/funding research experience (film/doc space).
- Proposal formatting/design polish (Docs/Slides/Canva).
- Gmail/Google Calendar management; basic excel/sheets skills.
- QuickBooks, Gmail/Google Calendar, Google Drive/Docs/Sheets; client invoice portal; password manager/one-time pass workflow (e.g., OnePass-style); bank payment workflows (with monitored, card-on-file methods).
Average salary estimate
If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.
Assist World seeks a Medical Office Virtual Assistant to manage patient calls, EMR scheduling, and medical record coordination remotely on Pacific Time.
Work remotely as a hands-on Operations & Logistics Coordinator to run order-to-cash workflows, support e-commerce integrations, and streamline logistics for a fast-moving CPG business.
CLA is hiring an Experienced Audit Associate in Bellevue to lead audit procedures, prepare financial statements, and support the development of junior staff on client engagements.
Good American seeks a detail-oriented Senior Accountant to manage month-end close, reconciliations, chargebacks, and ASC 842 lease accounting while supporting audits and vendor interactions.
Drive financial accuracy as a Dealership Accountant I at Suburban Troy Chrysler Jeep Dodge, supporting vehicle purchases, warranty processing, vendor payments, and account reconciliations.
Support Lithia & Driveway as a Vendor Administrator managing vendor master data, ensuring compliance, and processing 1099s in a hybrid Medford, OR role.
Work remotely as a Seasonal QuickBooks Live Expert for E@W, providing expert QuickBooks Online bookkeeping and customer support during the tax season.
A people-centered logistics company in Dayton seeks an organized Accounts Payable Clerk to manage invoice audits, coding, and Excel-based invoice imports to support timely AP processing.
Renuity seeks a detail-oriented Senior Accountant to lead month-end close, produce divisional financial reporting, and support audits in a fast-paced, growth-focused environment.
Renuity seeks an experienced Accounting Manager in Charlotte to lead month-end close, GAAP financial reporting, and a growing accounting team for its expanding, PE-backed business.
Adtalem Global Education is hiring an Experienced Auditor to execute internal audits, test controls, and produce high-quality audit deliverables while collaborating with stakeholders and external auditors.
Advocate Health is hiring a Refund Processing Representative I to resolve credit balances and process refunds within its revenue cycle operations using multiple patient accounting systems.
HCVT is hiring a Winter 2027 Audit Intern to support audit engagements, learn firm audit tools, and gain hands-on accounting experience in a hybrid work setting.
Additive is hiring a Tax Expert from a top accounting firm to create structured workpapers and drive tax document automation for our San Francisco office.
Silvur is hiring a part-time Fractional Controller to oversee accounting operations, payroll, and commission processing for a fast-moving fintech serving retirement and Medicare audiences.
🔮
Hi, I'm Risa! Your AI Career Copilot
you, just ask me below!
