Event Coordinator

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another.

Cowboys Golf Club is searching for a service-focused Event Coordinator!

Essential Responsibilities:

• Act as liaison between club and client to ensure a successful event. This includes obtaining billing, handling on site event logistics, coordinating outside vendors, and enforcing the contract
• Write BEO's for each group giving the club's departments an overview and schedule of the event and its objective, details of the meeting agenda, AV requirements, VIP's, billing arrangements and special requests
• Plan clients food and beverage events in coordination with Sales and F&B, including assistance with menu and wine selection, decorations, entertainment and audio visual
• Create and execute accurate banquet event orders that include detailed information on the agenda, menu items, room set up, and billing arrangements
• Meet the client/member upon arrival and conduct pre event review, including the introduction of key staff, overview of event, and guest arrival details
• Communicate last minute changes in functions to club staff, and ensure accurate and satisfactory follow up
• Conduct post event review with clients including the presentation of banquet checks when applicable
• Send thank you notes and critiques/surveys, and ensure any feedback is communicated and responded to
• Work with the Sales team to generate an accurate monthly forecast of PE revenue associated with all events.
• Ensure monthly goals are attained to maximize revenue
• Manage and maintain client information and reports accurately and promptly

Qualifications

• Hospitality/Service industry experience preferably including event coordination or management
• Excellent guest service skills
• Strong prioritization, planning and organizational skills
• Ability to utilize systems and software such as POS, CRM, etc.
• Sets high goals and continuously strives for excellence
• Available for a rotating schedule that includes early mornings, evenings and occasional weekends

Job Type: Full-time, Entry level

Benefits: Yes- Medical, Dental, Vision, 401k Match, Employee Lunch, Golf/Retail Discounts and more!

Salary-Exempt: $55,000 + Incentive Bonus (~$10k annually)

Location:

Welcome to Cowboys Golf Club, the world’s first and only NFL themed golf club. Etched into the rolling hills of Grapevine, Texas, Cowboys Golf Club is distinguished as the first and only NFL-themed golf club in the world, and one of the region's only all-inclusive world-class resort golf properties. The club is open to the public seven days a week for golf, dining, hospitality and private events, ranging from weddings and golf tournaments to corporate outings, fundraising galas, business meetings, holiday parties and other special occasions.

Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.