Office & People Experience Coordinator

The Office & People Experience Coordinator plays a dual role in supporting the overall employee and candidate experience. As the first point of contact at our office, you will be responsible for creating a welcoming and professional environment while also assisting with essential People & Culture functions that foster a strong workplace culture and help attract, retain, and support top talent.

This role is perfect for someone who is people-focused, organized, proactive, and excited to make a daily impact on office operations and company culture.

Essential Duties and Responsibilities

• Serve as the face of the company—greeting visitors, managing incoming calls, and maintaining a clean and welcoming reception area.
• Coordinate and support logistics for company-wide events, celebrations, and wellness initiatives (including setup, clean-up, and cross-functional communication).
• Maintain public-facing web profiles and social media accounts; collaborate with creative team for content as needed.
• Assist in planning and executing employee recognition programs and wellness events, both onsite and offsite.
• Keep birthday, anniversary, and team communication lists current and distributed per standard procedures.
• Coordinate candidate interviews: schedule availability, send invites, prepare interview guides, and communicate with internal teams.
• Greet and host candidates onsite, manage interview flow, and provide an exceptional candidate experience throughout.
• Manage candidate travel arrangements and expense reimbursement.
• Draft and post job descriptions on various job boards and social platforms.
• Prepare and distribute new hire welcome packets and ensure managers are prepared for new employee start dates.
• Create and maintain personnel files, ensuring documentation is complete and appropriately organized.
• Support audits and compliance efforts (e.g., SOX, E&Y, Workers Compensation) by organizing and submitting required documents.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong organizational skills with exceptional attention to detail.

• Comfortable juggling multiple priorities in a fast- paced environment.
• Excellent verbal and written communication skills.
• High degree of professionalism, discretion, and integrity.
• Ability to prioritize and meet deadlines consistently.
• Ability to maintain and secure sensitive/confidential information.
• Passion for creating inclusive, engaging, and people-first workplace experiences.
• Proficient in Microsoft Office and/or Google Workspace; experience with HRIS or ATS tools a plus.

Education and Experience

• 1-3 years of experience in an administrative, HR, or recruiting support role, reception experience a plus.
• High school or GED

CERTIFICATES, LICENSES, REGISTRATIONS

N/A

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to finger, handle or feel, and talk or hear.  The employee is occasionally required to reach with hands and arms.  Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. The employee is occasionally exposed to hot/cold conditions, vibration, odors, and loud noise. The work environment may range from a typical office setting to a car or manufacturing facility.

For roles based in the United States that require access to hospital facilities, must be eligible for and maintain credentials at all required hospitals, including meeting any applicable physical requirements or vaccination requirements (including the COVID-19 vaccine, as applicable).

ATEC is committed to providing equal employment opportunities to its employees and applicants without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, or any other protected status in accordance with all applicable federal, state or local laws. Further, ATEC will make reasonable accommodations that are necessary to comply with disability discrimination laws.

Salary Range

Alphatec Spine, Inc. complies with state and federal wage and hour laws and compensation depends upon candidate’s qualifications, education, skill set, years of experience, and internal equity. $52,000 to $60,000 Full-Time Annual Salary

Disclaimer: “The above statements are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Nothing in the job description restricts the company’s right to change, assign, or reassign duties and responsibilities at any time for any reason.”

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Free Food & Snacks
• Stock Option Plan