Office Coordinator

Job Summary:

The Office Coordinator plays a pivotal role in ensuring the smooth day-to-day operations of the office environment. This position combines administrative and organizational responsibilities to support the efficiency and functionality of the workplace. The Office Coordinator serves as a central point of contact for various tasks and is responsible for coordinating office activities to enhance productivity and create a positive working atmosphere.

Responsibilities:

Answering Phones:

• Professionally handle incoming calls, directing them to the appropriate personnel or providing information as needed.
• Ensure prompt and courteous communication with callers.

Supply Management:

• Efficiently manage the procurement of office supplies, maintaining optimal inventory levels.

• Collaborate with vendors to negotiate pricing and ensure timely deliveries.

Equipment Maintenance:

• Oversee regular maintenance and servicing of office equipment to ensure functionality.
• Coordinate repairs and replacements to minimize disruptions in daily operations.

Mail Handling:

• Receive, sort, and distribute incoming mail accurately and in a timely manner.
• Process outgoing mail, including sending checks promptly to the accounting department.

Office Errands:

• Execute various office-related errands.
• Ensure the completion of assigned duties to support daily operations.

Event Planning:

• Coordinate and execute office events, meetings, and gatherings.
• Manage coordination, including venue booking, catering, and coordination of materials.

Guest Relations:

• Welcome and assist guests, ensuring a positive and comfortable experience in the office.
• Provide support and information to visitors as needed.
• New Hire Onboarding
• Assist in the onboarding process for new hires, facilitating a smooth integration into the organization.
• Coordinate orientation activities, prepare materials, and provide support during initial training.

*This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management*

Requirements:

• Unquestionable character and work ethic, takes ownership of work, is accountable and learns from mistakes, and regularly goes above and beyond the call of duty
• Outstanding communication skills with demonstrated ability to build effective working relationships across all levels within the organization
• Strong organizational skills are essential for success in this role
• Ability to frequently handle pressures related to meeting deadlines and working on projects requiring concentration and attention to detail
• Excellent problem-solving skills
• Proactive and detail-oriented
• Strong interpersonal and customer service skills
• Ability to work independently and collaboratively within a team
• Flexibility to adapt to changing priorities

Education/Experience:

• Proven experience as an Office Coordinator or in a similar administrative role
• Strong organizational and multitasking skills
• Excellent verbal and written communication abilities
• Proficiency in Microsoft Office Suite and other relevant software
• Ability to maintain confidentiality and handle sensitive information
• Problem-solving and decision-making capabilities

Benefits & Perks:

• Competitive Compensation
• Industry-Leading Healthcare
• Savings and Investments
• Charitable Giving Programs
• Opportunities for Growth
• Educational Resources

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