Executive assistant

Position Type: Full-time | Remote

Working Hours: EST

About Pavago

Pavago is seeking a dynamic Executive Assistant to join our client’s team. The ideal candidate is a self-starter with sharp attention to detail, strong English communication skills, and a go-getter mindset. You’ll handle key administrative tasks with independence and proactive problem-solving, enabling the executive to focus on high-value priorities.

Key Responsibilities

• Administrative Support: Efficiently handle executive schedules, including client meetings, deal negotiations, and partnerships.
• Communication: Display excellent English communication skills and act as the primary point of contact for both internal and external communications.
• Task Management: Utilize productivity tools to manage daily tasks and organize important documents and handle Follow-up boss CRM
• Financial Oversight: Support with financial tasks using QuickBooks, ensuring accurate record-keeping and reporting.
• Brand Management: Assist with visual communication tasks using Canva and other creative tools for marketing and presentation purposes.

Required Experience & Skills

• Experience: Minimum of 1 year of administrative support experience, preferably with executive-level professionals.
• Tech Proficiency: Proficient in Follow-up Boss, Zoom, Microsoft Office Suite, Google Drive, Canva, and QuickBooks.
• Problem-Solving: Exhibit strong problem-solving skills and an ability to handle complex situations with ease.
• Communication: Strong written and verbal English skills to communicate effectively with various stakeholders and internal teams.
• Independence: Ability to work independently yet in close collaboration with the executive.

What Makes You a Perfect Fit

• Proactive Approach: Naturally anticipates the executive's needs and proactively acts on them.
• Multitasker: Ability to juggle multiple duties effectively and efficiently.
• Innovative Thinking: Open to new ways of working that enhance productivity and efficiency.
• Adaptability: Flexible to adapt to the evolving needs of a dynamic real estate environment.
• Long-term Vision: Looking to cultivate a long partnership with growth potential.

What Does a Typical Day Look Like?

Each day includes contributing to the executive's high-value activities by handling administrative tasks. You will coordinate schedules, organize meetings, manage communications, and assist with documentation. Your role will evolve as you increasingly take more responsibilities off the account executive's plate, enabling themto focus on client meetings, deal negotiations, and partnerships.

Interview Process

• Initial Phone Call: A brief conversation to understand your experience and suitability for the role.
• Video Interview: A 30-minute call to dive deeper into your professional background and assess your skills.
• Final Client Interview: A comprehensive discussion with our client to ensure mutual alignment.
• Background Checks: Swift verification of references and past employment details.}

Ready to Apply?

If you’re passionate about helping executives achieve more while working in a fast-paced real estate environment and you’re ready to scale up with a fast-growing team, we’d love to hear from you!