Office Manager / Executive Business Partner

About Yupp

We are a well-funded, rapidly growing, early-stage AI startup headquartered in Silicon Valley that is building a two-sided product -- one side meant for global consumers and the other side for AI builders and researchers. We work on the cutting edge of AI across the stack. Check out our product that was launched recently, and how it solves the foundational challenge of robust and trustworthy AI model evaluations. Here's more information about us.

Why Join Yupp?

Are you ready to have the ride of a lifetime together with some of the smartest and most seasoned colleagues? You’ll work on challenging, large-scale problems at the cutting edge of AI to build novel products that touch millions of users globally, in a massive and growing market opportunity.

Yupp’s founding team is highly experienced and comes from companies like Twitter, Google, Coinbase, Microsoft and Paypal. This team is one of the smartest, most fun, cracked top talent you will ever work with. Our work culture provides a high degree of autonomy, ownership and impact. It’s intense and isn’t for everyone. But if you want to build the future of AI alongside others who are at the top of their game and expect the same from you, there’s no better AI startup to be.

At Yupp, you will experience both the excitement of building for a large scale global user base as well as for the deeply technical audience of AI model builders and researchers. You’ll get immersed in and learn all about the latest and greatest AI models and agents. You’ll interact with AI builders and researchers from other AI labs all around the world.

We are a mostly in-person startup, but we are also flexible – you can usually work from home when you need to and come in and leave when you want to. Many employees work from home on average 1 day a week.

Job Summary

We’re looking for an enthusiastic and highly organized office manager to join our team. In this role, you’ll be at the heart of our operations, ensuring the office runs smoothly, efficiently, and with flair. From fostering a positive office culture to coordinating essential administrative functions, you’ll play a pivotal role in shaping our company’s success. The ideal candidate will have office management and operations experience in a fast growing high tech startup. The role requires outstanding organizational and communication skills and an ability to develop robust solutions that help the company run smoothly.

Responsibilities

• Oversee daily office operations, including scheduling, supply management, and vendor relations.

• Provide administrative assistance to leadership and staff, ensuring everyone has what they need to excel.

• Identify inefficiencies and implement solutions to streamline office workflows and procedures.

• Plan and coordinate team-building activities, employee appreciation events, and community outreach initiatives.

• Act as a central point for internal communications, ensuring team alignment and effective collaboration.

• Maintain compliance with safety protocols, HR policies, and operational standards.

• Monitor and report on office expenses, supply inventory, and administrative budgets.

• Develop, implement, and monitor day-to-day operational systems and processes.

• Implement operational infrastructure and streamline internal workflows.

• Analyze current operational processes and performance, recommending solutions for improvement where necessary.

• Adhere to the company’s policies and standards, and ensure that laws and regulations are being followed.

Qualifications

• 5+ years experience as an office manager or in a comparable administrative leadership role, with a track record of success in maintaining efficient operations.

• Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment.

• Excellent verbal and written communication skills for fostering collaboration, resolving conflicts, and building team morale.

• Advanced knowledge of Google Workspace (Google Docs, Sheets, Gmail, etc.) and Slack for inter-office collaboration.

• Experience managing office budgets, overseeing expense reporting, and negotiating vendor contracts to ensure cost-effective operations.

• Quick thinker with a knack for identifying issues and implementing creative, practical solutions.

• Ability to motivate and guide team members while fostering a culture of accountability and excellence.

• Keen attention to detail and a natural multitasker.

Preferred Qualifications

• Bachelor’s degree in business administration, management, or a related field.

• Familiarity with hiring processes, employee onboarding, and maintaining personnel records.

• Strong curiosity in AI.

• Prior experience scaling operations in startup environments.

• Background in planning and executing office events, team-building activities, or community outreach programs.

• Certification in office management, administrative leadership, or related fields.

• Knowledge of workplace safety standards, legal requirements, and industry best practices for maintaining a secure and compliant office environment.