Executive Assistant

The Executive Assistant provides high-level administrative support to the Revenue Executive, ensuring efficient operations and seamless coordination of priorities. In this role, the Executive Assistant manages complex calendars, travel arrangements, correspondence, and meeting logistics, while also serving as a key point of contact between executives and both internal and external stakeholders. By anticipating needs, safeguarding confidentiality, and handling day-to-day details with discretion and precision, the Executive Assistant enables leadership to focus on advancing strategic initiatives.

• This position will be in office, located in the Lehi, UT headquarters

• Reports to: Chief People Officer

• This position is temporary

What You Will Own

• Coordinate difficult schedules, adapt to various competing demands, prioritize multiple projects and handle conflicting needs

• Proactively anticipate schedule conflict

• Apply sound judgment while driving recommendations and solutions in sometimes high-pressure situations

• Schedule internal and external meetings

• Coordinate and prioritize meeting invites, team and company initiatives to ensure optimal time management

• Manage meeting logistics (Agendas ,meeting space, catering, etc)

• Plan and execute all department events and company/holiday parties

• Coordinate and help design company swag

• Help manage onsite company meetings, quarterly business reviews, etc

• Manage executive’s calendar and email correspondences throughout the day.

• Prepare and manage several monthly expense reports and coordinate travel

• Work in tandem with other executive assistants

What You Will Need to Accomplish the Job

• 1-2 years of executive assistant experience

• Must have a strong service-oriented attitude and excellent interpersonal skills

• Proficient in Google Drive (Word, Slides, Sheets, Forms, etc.)

• Experience establishing relationships and negotiating with vendors

• Experience managing budgets

• Ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters

• Demonstrate a high level of autonomy while staying efficient in a highly pressured fast-paced environment

• Flexible team player willing to do what it takes to get the job done

• Promote and embrace company initiatives by being a change leader

• Ability to build and maintain cross departmental relationships

• Ability to lift 25-30 pounds on occasion

• Excellent written and verbal communication skills

What Will Make Us Love You

• Proven track record in managing large-scale events.

• Small scale project management

• Office management

• Proactive/ Independent

Weave is an equal opportunity employer that is committed to fostering an inclusive workplace where all individuals are valued and supported. We welcome anyone who is hungry to learn, problem-solve and progress regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or other applicable legally protected characteristics. If you have a disability or special need that requires accommodation, please let us know.

All official correspondence will occur through Weave branded email. We will never ask you to share bank account information, cash a check from us, or purchase software or equipment as part of your interview or hiring process.