Human Resources Representative, College of Natural Sciences

Job Posting Title:

Human Resources Representative, College of Natural Sciences

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Hiring Department:

College of Natural Sciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. We are committed to being a community that celebrates the dignity of every individual, honors differences and lets each person know that they belong. What starts here really does change the world. For more information about the College of Natural Sciences, please visit. https://cns.utexas.edu.

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Provide Human Resources support under the direction of the Human Resources Coordinator, in the Undergraduate Education office of the College of Natural Sciences. To advance our core mission of fostering wellness, belonging, and success for all students.

Responsibilities

• HR Transactions for Student Positions: Manage student employee positions, including but not limited to hiring and terminating Undergraduate Course Assistants and Teaching Assistants. Complete onboarding procedures for new hires, including I-9's and background checks. Communicate with program administrators and students regarding tasks that need to be completed for employment. Monitor eligibility statuses working with other departments, students, and supervisors to manage ineligibility. Provide regular communication to area supervisors regarding UT policies and procedures. Maintain confidential files. Function as timekeeper.

• HR Transactions for Faculty and Affiliated positions: Complete PARs and other HR onboarding procedures. Complete annual appointments for NTT faculty. Add jobs for extra faculty assignments. Process one-time payments as needed.

• Support the Senior HR Coordinator for UE with other transactions related to staff HR processes and special projects as needed.

• Other Duties as Assigned: Provide general support to Undergraduate Education and its associated programs including but not limited supporting special projects and staffing events within CNS.

Required Qualifications

• Bachelors degree with a minimum of two years of experience in Human Resources administration or related field

• Demonstrated professional demeanor and a commitment to delivering exceptional customer service

• Proven ability to manage multiple tasks and projects simultaneously in a fast-paced environment, while maintaining accuracy and attention to detail

• Strong organizational and time-management skills, with a track record of meeting deadlines and handling large volumes of work efficiently

• Excellent written and oral communication skills, with the ability to engage effectively with students, staff, and faculty

• Capable of working independently with minimal supervision, as well as collaboratively within a team setting

• Reliable history of regular and punctual attendance

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience with Office 365 applications

• Working knowledge of state and federal employment laws

• Understanding of business applications used at UT-Austin

Salary Range

$48,500 + depending upon qualifications

Working Conditions

• Occasional evenings and weekends required.

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.