HR Coordinator, Department of Computer Science

Job Posting Title:

HR Coordinator, Department of Computer Science

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Hiring Department:

Department of Computer Science

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

This position will support the university’s Department of Computer Science (UTCS), which boasts a top ten ranking from US News and more than 6,500 students across all programs. This places UT among the most significant intellectual hubs for computer science research and education anywhere in the world. UTCS has a close relationship with Austin’s thriving tech culture and works at the forefront of fields such as artificial intelligence, robotics, quantum computing, and cybersecurity. UTCS is seeking a human resources coordinator to support the faculty, staff, and student employees in our growing department.

Must be eligible to work in the United States on a full time basis for any employer.

Purpose

As a member of the Finance and Administration team, this position supports the Department of Computer Science with coordinating and administrating human resources activities such as hiring, onboarding, changes in employment, timekeeping, compliance, work authorizations, process improvement, and employee support. The Human Resource Coordinator applies best practices, professional acumen, and excellent customer service in all HR functional areas.

Responsibilities

• Work closely with the CS Senior HR Coordinator and members of the Finance and Administration team to support the full employment lifecycle and provide comprehensive human resources support to faculty, students, and staff.
• Coordinate recruitment, hiring, changes in employment, and separations. This position will have primary responsibility for student employment and will assist with staff and faculty HR tasks as needed.
• Process pre-employment authorizations, coordinate and ensure I-9 compliance, and track and respond to student eligibility requirements.
• Act as a department timekeeper, ensuring compliance with payroll deadlines and university and department policies.
• Act as a backup for the Sr. Human Resources Coordinator
• Collaborate with College of Natural Sciences and UT central HR offices, Payroll Services, and other related offices for related human resource functions.
• Demonstrate exceptional customer service with both internal and external customers.
• Other duties as assigned.

Required Qualifications

• Bachelor’s Degree and a minimum of two years of experience in human resources. Equivalent combination of relevant education and experience may be substituted as appropriate.

• Previous success working independently and in a team-oriented, customer service environment.
• Demonstrated effective communication skills and the ability to support a wide range of diverse constituencies.
• Ability to manage a high volume of work assignments under dynamic circumstances while maintaining accuracy, and discretion in dealing with sensitive issues.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Demonstrated knowledge of Workday and University of Texas employment policies.
• Previous experience in a higher education setting working closely with faculty and graduate students.
• Ability to anticipate the needs of the department proactively and develop systems to streamline processes.
• Strong Excel, data tracking, and organizational skills.

Salary Range

$58,000 + depending on qualifications

Working Conditions

• Typical office environment

• Repetitive use of a keyboard at a workstation

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.