Onboarding & HR Administration Specialist

Overview

Who we are—

Transcat is a dynamic, innovative, growing company that has been recognized as the leading calibration and compliance services provider in North America and beyond.  With over 1,000 employees—in technical, consulting, operational, sales, finance, and corporate roles—we have stood the test of time by delivering on our Trust in Every Measure promise to our customers in vital industries, including life sciences, aerospace, defense, energy, and utilities.  We fulfill this promise through our employees, who live Our Values every day, the Transcat Way.  Our employees are at the center of the rewarding, challenging, and life-changing work we do for our customers and those they serve.  Are you ready to join a company where the work you do makes a difference, and where you can grow in your career? 

Here’s what Transcat has to offer—

• Work that matters
• A values-based culture where people care about each other and the work they do together
• Flexibility
• Training and development to accelerate learning and career advancement
• Competitive compensation and benefits, including paid time off, health insurance, tuition reimbursement, retirement, stock purchase plan, and MORE!
• Pay range is $20.00 - $32.00/hour 

This position is responsible for the administrative functions and duties of Transcat’s Human Resources department. The Onboarding and HR Administration Specialist is expected to have strong attention to detail, organizational, and time management skills. Excellent administrative, communication, and computer skills with the ability to multitask and adapt in a fast-paced environment are essential for success.

Responsibilities

Onboarding:

• Manage the full onboarding process for new hires
• Provide support to new employees in connection with onboarding
• Facilitate any pre-employment or pre-access criminal background reports, drug screens, and related clearance letters
• Coordinate, schedule, and administer new employee orientation sessions
• Manage new employee 401(k) rollovers
• Schedule new employee check-ins for all employees with the Employee Relations Manager

HR Administration:

• Generate and prepare HR reports as needed
• Oversee the administration of Transcat’s Company Store and process invoices for department purchases and expenses
• Develop and maintain a shared HR calendar outlining all responsibilities of the HR team
• Conduct regular employee maintenance in Transcat’s HR systems (e.g., UKG, iCIMS, iLearn)
• Assist with the administration of employee benefits programs
• Support development and administration of employee experience programs and initiatives, such as our 3C Recognition Awards, years of service awards, and life event gifts (e.g., newborn, get well, and sympathy gifts)
• Support and manage employee event planning
• Sort incoming department mail
• Complete special projects related to HR policies and programs
• Manage the full offboarding process for exiting employees
• Other duties as assigned

Qualifications

Required

• Two or more years’ office administration or coordination experience
• Ability to handle confidential information with discretion
• Exceptional organizational skills and attention to detail
• Strong problem-solving skills and a proactive approach
• Strong MS Office skills
• Excellent written and oral communication and interpersonal skills

       Preferred

• Associates degree preferred
• Previous experience with HRIS system preferred

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and talk or hear. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

Equal Opportunity and Non-Discrimination

Transcat is an equal opportunity employer and prohibits discrimination on the basis of any protected status.  All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, domestic violence victim status, gender identity, genetic predisposition or carrier status, marital status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a protected veteran or as a member of any other protected group or activity.

We will make reasonable accommodations for personal with disabilities to enable them to perform the essential functions of this position unless to do so poses an undue hardship on the organization or a direct threat to health or safety reasonably accommodate individuals to perform the essential functions of this position.

Contingencies

All offers of employment are contingent upon successfully completing all pre-employment requirements, which include verification of identity and employment eligibility, and when applicable, a motor vehicle driving record report.

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