Project Coordinator II - job 1 of 2

A Glimpse of the Job

Texas A&M University is preparing to celebrate its 150th anniversary with a series of signature events, programs, and initiatives that honor the institution’s history and traditions. The Project Coordinator will provide essential planning, coordination, and account management support for the 150th Celebration, ensuring projects are delivered on time, within scope, and aligned with the university’s goals, values and traditions. This position is located within the Division of Finance and Business Services, Office of Business Development. This is a project-based position dedicated to supporting the 150th anniversary initiative, with an expected end date in Summer 2027.

Essential Duties/Tasks:

Project Coordination and Management

• Coordinate day-to-day projects and logistics related to the signature events for the 150th Celebration.

• Assist with the planning and execution of signature events, programs, and engagement opportunities with the special events working committee.

• Track timelines, deliverables, and budgets to support successful project delivery.

• Schedule, organize, and document meetings with campus partners, committees, and vendors.

• Support marketing and communication efforts by coordinating content and providing the necessary information.

• Ensure compliance with university, system, state, and federal guidelines.

Reporting and Documentation

• Prepare agendas, progress reports, and presentations for leadership, committee meetings and brand partner discussions

• Maintain detailed project documentation and communication records.

Event Management

• Provide on-site event coordination, manage vendors and stakeholders, and problem-solving during celebration activities.

Client relationship management

• Coordinates and maintains relationships with external clients who partner with Texas A&M and are part of the 150th Sesquicentennial.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.

• Four years of related experience in project coordination/administration or event planning.

Preferred Qualifications

• Experience in higher education, large-scale event planning, or milestone campaigns.

• Familiarity with Texas A&M traditions and culture.

• Proficiency with project management or collaboration tools (e.g., ClickUp, MS Teams).

Knowledge, Skills, and Abilities

• Ability to communicate ideas and concepts clearly and effectively.

• Strong interpersonal and organizational skills.

• Ability to effectively plan and execute projects that make efficient use of resources, meet deadlines, and achieve objectives.

• Strong written and verbal communication skills.

• Ability to work as a motivated self-starter.

• Ability to multitask and work cooperatively with others.

• Ability to contribute innovative ideas, a unique perspective, and a collaborative team effort.

• Ability to build and maintain positive relationships with external stakeholders.

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements