Office Coordinator

Overview

At RPM, we’re in the business of extraordinary. We believe people-first is the way to success which is why we provide top industry pay, comprehensive benefits, and a path of upward mobility via career training and education. Join us and start your extraordinary journey today.

Purpose Statement: To foster a people-first culture where associates feel valued, heard, and empowered. HR leads with integrity and care, promoting fair, inclusive practices and providing tools, guidance, and focus on attracting, developing, and retaining talent. As stewards of growth and talent, we fuel the associate experience and enable operational excellence, creating environments and partnerships people want to be part of.

Position Summary

The office coordinator performs and oversees various administrative functions and processes and acts as the organization's point person for outside vendors and service providers. They also coordinate office maintenance, space planning and office events.

Responsibilities

• Manage front desk phones, email and in person visitors
• Answer corporate phone line and route calls to appropriate departments
• Manage monthly office expenses
• Plan and coordinate office events, including luncheons, engagement events, and other office gatherings
• Monitor inventory and places orders for office equipment, supplies, or provisions
• Manage monthly office expenses, office P-card, and submit invoices
• Manage office data and systems such as regional seating chart, workstation reservation system, and conference room reservation system
• Resolve day-to-day problems and coordinate with stakeholders to obtain solutions
• Support regional offices without office manager as needed with supply orders/meeting prep/corporate experience events
• Support Corporate-wide office process as needed (corporate-wide mailouts, PopShop Pos/approvals, etc.)

Education and Experience

• Associates degree in business administration, office management or related field. Experience may substitute for education
• One year of experience in office administration
• Knowledge of office management practices, including administrative procedures, record-keeping, and file organization
• Knowledge of invoicing, expense tracking, and budgeting processes
• Skilled in organization, managing multiple priorities, and maintaining an orderly work environment
• Skilled in customer service to interact with clients, vendors and staff
• Skilled in Microsoft Office
• Ability to communicate effectively verbally and in writing
• Ability to efficiently use office equipment (e.g., printers, copiers, scanners) and software applications essential for office management
• Ability to work autonomously with minimal supervision, taking initiative to manage and complete tasks

Qualifications

Physical Requirements:

• May be required to sit or stand for extended periods of time
• Must be able to read documents, computer screens and data
• Must be able to hear and understand verbal communications in person and over the phone or computer
• May occasionally be required to lift or carry items such as files or office supplies weighing up to 15 pounds
• Must be able to operate a computer, keyboard, mouse and other office equipment

Work Environment:

• This is an onsite role requiring the associate to work in the office during regular business hours
• The office is an open setting which may include bright lights, constant noises and distractions

Company Information

Join RPM Living and experience exceptional benefits designed to enhance your life.

• Weekly pay for all associates working onsite at an apartment community
• Comprehensive healthcare coverage available for all full-time, regular associates 
• Employer-paid employee assistance, mental health, and wellness programs
• Ancillary benefits including critical illness, hospital indemnity, and accident insurance
• 401(k) with robust company match 
• Opportunities for professional development, career growth, and role-based learning plans
• Diversity, Equity, Inclusion and Belonging (DEIB) and multiple Employee Resource Groups (ERG)
• Paid time off plus floating holidays and volunteer days
• Discounted Perks (Costco membership, movie tickets, health & wellness, entertainment & travel discounts)

Employment with RPM Living is contingent upon successful completion of a background check as local and federal state requires, and possession of a valid driver's license.

RPM Living participates in E-Verify. For more information, see the E-Verify Participation Poster and the Right to Work Poster.

RPM Living is an Equal Opportunity Employer.

If you need assistance to fully participate in our application or interview process, please reach out through our website here and select "Careers" in the "Choose a Topic" dropdown menu.