Virtual Assistant for Management - US Real Estate Company (Remote)

Paired is a global staffing and recruiting agency that specializes in pairing remote work with top-tier talent!

We are dedicated to connecting talented individuals with remarkable companies in need of their skills. Our goal is to create fulfilling job opportunities for professionals around the world.

We’re looking for a Virtual Assistant who can support our Sales/Marketing Manager, helping turn ideas into action, keeping operations smooth, and being as comfortable with tech tools as they are with communication and organization.

As our Virtual Assistant, you’ll be the right hand to management—someone who anticipates needs, stays ahead of tasks, supports both marketing & sales efforts, and helps keep the business humming.

You’ll work cross-functionally with marketing, sales, operations, and leadership.

Key Responsibilities

• Serve as main support to the Sales/Marketing Manager's calendar management, email/inbox triage, meeting prep, and follow-ups
• Assist in marketing & sales campaigns: help coordinate activities, track deadlines, liaise with teams (creative, digital, sales)
• Manage administrative workflows: document creation, file organization, updating reports/dashboards, task tracking
• Be tech-savvy: use project management tools, CRM systems, marketing tools, shared workspaces—learn new software quickly
• Act as liaison between management and teams: ensure communications are clear, action items are followed, and feedback is captured
• Monitor marketing & sales metrics and help prepare summary reports: gather data, flag trends, assist with insights
• Provide creative support: assist with basic content tasks, formatting, editing, scheduling, and help marketing/sales materials stay polished
• Continuously seek ways to improve processes: suggest automation, streamline workflows, and anticipate bottlenecks

• 2 + years of experience providing support in roles like Virtual Assistant or Executive Assistant
• Proven ability to assist upper management: confident in client-facing and internal communications, comfortable owning tasks end-to-end
• Strong organization, follow-through, attention to detail
• Tech-savvy: experience with CRMs, project management tools (Asana, Trello, ClickUp), Google Workspace / Microsoft Office, ability & eagerness to learn new tools
• Comfortable working in a fast-paced, evolving environment with multiple stakeholders
• Excellent verbal and written English communication!!
• Self-motivated, takes initiative, problem-solver, able to anticipate needs

Nice-to-have

• Experience working with marketing & sales teams (campaign coordination, lead tracking, sales collateral)
• Familiarity with CRM/sales enablement tools (HubSpot, Salesforce, Pipedrive)
• Background in a startup or agency environment
• Understanding of digital marketing basics (email nurture, marketing automation, campaign support)
• Design literacy or comfort working with creatives, basic editing or formatting of marketing assets

• Fully remote, flexible environment
• Opportunity to work closely with senior leadership and be integral to business growth
• Ownership of meaningful work across marketing & sales operations
• Competitive contractor compensation (USD 1200 - 1400)