Initial Posting Date:

08/27/2025

Application Deadline:

09/07/2025

Agency:

Department of Corrections

Salary Range:

$6,727 - $9,795

Position Type:

Employee

Position Title:

Learning & Development Specialist 2, Electronic Health Records

Job Description:

Learning & Development Specialist 2, Electronic Health Records (Hybrid opportunity)

Oregon Department of Corrections

This position is approved for a hybrid work schedule, offering flexibility with remote work, while requiring the ability to report to an ODOC location nearest you in Oregon as needed.

About the Job – Your Role

This position will be part of the Clinical Education team with primary training responsibilities for the Electronic Health Record system in Health Services. This position will develop employee skills and knowledge by assessing, designing, delivering, and evaluating EHR training for staff. This position will develop specialized curriculum for delivery at new employee training, annual training, and specialized training to Health Services professionals and other ODOC employees.

As the Electronic Health Records Project Training Specialist, you will be part of a project team implementing an Electronic Health Record for the Health Services department of the Oregon Department of Corrections. Your role will be vital the success of the project. You will develop complex instructional training objectives primarily related to the use of the Electronic Health Records system. You will evaluate and assess training and development needs and strategizes. Design complex training materials, handouts, lesson plans and audiovisual presentation materials under the broad framework of adult learning. Coach and give constructive comments and advice to trainees on skill performance. Plan scheduling of training courses and arrange for training rooms and equipment. You will work with stakeholders from all HS departments to determine training needs. You will also develop informational material for use by the department. You will evaluate curriculum for improvements. Monitor job performance or solicit input from managers on employee training-related job performance. You will determine if there is a need for creation of new training. Prepares reports on the effectiveness of training efforts. Maintain and account for all property assigned. You will ensure property is in good working order, clean, and proper quantity to conduct training.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

Five years of work experience designing, planning, and implementing adult education courses, or applying web-based technologies in a blended learning environment.

OR

Five years of work experience designing, planning, and implementing organizational development strategies.

A bachelor's degree in Education, Organizational Psychology, Business or Public Administration, Training and Development, Human Resources, Organizational Behavior, or related field may substitute for three years of the work experience stated above.

Requested Skills

• Developing instructional trainings and informational material

• Evaluate trainings

• Designing training materials, handouts, lesson plans, and audiovisual presentation materials

• Coaching and advising trainees on skill performances

• Plans scheduling of training courses

• Ability to arrange training rooms and equipment

• Identifying barriers to effective learning

• Recommending strategies to improve training systems

• Scheduling trainings

• Improving training materials or delivery methods

• Preparing reports on effectiveness of training

• Knowledge of organizational change management

• Analyzing result of trainings

• Inspecting materials and property to assure it is in good working conditions

Preference will be given to those candidates with experience working with electronic health records and working in a correctional setting.

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.

• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.

• Please monitor both your email and Workday account for updates regarding this recruitment.

• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.

• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

The position can be located at any institution. It will be a hybrid of remote work and time in institutions. The position may require work overnight and weekend travel, contact with adults in custody in the institutional setting, making presentations to outside groups. Will require frequent travel to all ODOC facilities.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

• Family health, vision, and dental insurance

• Vacation, sick leave, and 11 paid holidays

• 21 days paid military leave for national guard and reserve components

• Optional short and long-term disability

• Term life insurance

• Fully paid retirement program

• Oregon Saving Growth Plan

• Flexible spending accounts for health and childcare

• And more

About the Process – What to Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.

• Top candidates will be referred to the hiring manager.

• The hiring manager will review your application and schedule interviews.

• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.

• Final candidates will have a background check, PREA check, and reference checks.

• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.

• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Kelli Ketchum, Kelli.L.Ketchum@doc.oregon.gov 

Reference Number: Req-186241

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.

• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.

• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.

• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.