Deputy Trial Court Administrator 1

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Interviews: We anticipate holding first-round interviews in late October.

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. 

Benefits To You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. The State of Oregon provides a generous benefits package, which includes family health, dental, and vision insurance, optional short- and long-term disability, term life insurance, a deferred compensation savings program, and flexible spending accounts for health care, transportation, and dependent care expenses—all of which can be tailored to individual needs. Click on the link at the end of this announcement for additional information.

• The salary range, identified in the job announcement, is for a new hire who is not yet a member of the Public Employees Retirement System (PERS). After becoming a member of PERS (usually after six-full calendar months of employment), the required 6% employee retirement contribution will be deducted from your pay, and your salary will be increased by 6.95% to help offset that and other cost increases (such as Medicare, Social Security, state taxes, and federal taxes). For new hires who are already active PERS members, the 6% salary deduction and 6.95% salary increase will be effective immediately upon hire.

• Salary offers are made with consideration of the candidate’s education and experience.

• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.

• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

Court Highlights

The Washington County Circuit Court in Hillsboro, Oregon, is a general jurisdiction trial court that handles offenses ranging from traffic violations to capital murder, as well as civil cases: family law and juvenile matters, small claims, landlord/tenant matters, and multimillion-dollar lawsuits. With a $30 million biennial budget (excluding judges’ compensation), our 16 elected judges, 2 hearings referees, and 125 court staff members serve a geographically large and growing metropolitan county that has a diverse population of more than 600,000 people. We provide services at the Courthouse, Justice Services Building, Juvenile Services Building, Law Enforcement Center, and Records Archives.

Position Highlights

OJD and the judges of the 20th Judicial District are looking for an experienced leader to become our next Deputy Trial Court Administrator 1 (DTCA).

In this role, you will work in executive partnership with the Trial Court Administrator (TCA) and through supervisors to lead, oversee, and manage all nonjudicial aspects of trial court operations. These areas include human resources, budget and finance, information technology, risk management, and intergovernmental and community relations, as well as the technical aspects of operations such as calendaring, case flow management, records, juries, facilities, and safety and security.

The TCA and DTCA co-lead the Court Management Team, which includes supervisors, the IT lead, analysts, and a management assistant. The team’s goal is to create a clear vision and sense of purpose for the court, its departments, and employees. The team also works closely with the Presiding Judge, judges, and justice system partners to develop court programs and policies and to implement new legislation that affects the court. You will also help identify emerging political and social trends and resolve challenges facing the court and local justice system.

Your creativity and emotional intelligence will serve you well as you directly supervise 15 employees and indirectly supervise 100 employees. You will oversee hiring processes, work assignments, and schedules. You will motivate, empower, and mentor staff, conduct performance evaluations, respond to grievances, and provide supervisors with guidance and ideas for problem-solving. You will also participate in investigations and initiate disciplinary actions as needed.

We need someone who is a clear communicator and an active listener to represent our court when speaking with the media, the Oregon State Bar, other courts, and community partners. You will be the court administration liaison for judges, attorneys, governmental agencies, and the public, helping our court accomplish our goals and objectives on overarching justice system projects. You will collaborate with court staff and county officials to manage and maintain our facilities, ensure effective court safety and security, and update our plans for disaster recovery and business continuity. Part of your time will be spent serving on OJD, Oregon State Bar, and local justice system committees.

You will report to the TCA and work under general direction within broadly stated goals and objectives to guide the administrative operations of the court. You will also provide coverage for the TCA and the Public Information Officer as needed.

Assigned tasks may be changed to accommodate workload and organizational needs. 

A Note from Our TCA
Washington County’s DTCA is my court executive partner, focused on internal court operations, the supervisor of supervisors, and oversees Analysts, Case Management (formerly known as Calendaring), Information Technology, and Treatment Courts. Our court has a mature and lean governance structure that partners leadership judges with court administrators to make and implement policy. We recently transitioned from Central Calendaring to Individual Docketing. We just opened a second criminal arraignment courtroom co-located with the jail. Washington County and the Oregon Legislature appropriated a combined $2.5M to plan for the Washington County Courthouse’s replacement. This is a busy, challenging, and exciting time and place to be a court administrator.

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.

• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.

• Address the cover letter “To the Hiring Manager.”

• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.

• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name.
  
  OR 

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a bachelor’s degree in public or business administration, management, social services, human resources, criminal justice, or a related field.

AND

At least four (4) years of professional work in business, public, court administration, or a related field, of which one (1) year must have been in a court administration leadership role.

OR

Any combination of education and experience equivalent to eight (8) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Considerable knowledge of court operations and the administrative and judicial functions of a court.

• Experience providing the full range of management, directly or through subordinate supervisors, at an organization of similar size and complexity.

• Demonstrated experience and ability to build relationships with internal and external partners, with an emphasis on working cooperatively with parties that may have competing priorities and perspectives.

• Knowledge of and experience utilizing appropriate dispute/conflict resolution skills.

• Experience analyzing and interpreting proposed policies, procedures, and legislation and their potential impact on an organization.

• Experience evaluating and managing organizational information technology needs.

• Working knowledge of Workday, state budgeting procedures, and the grants process.

• Experience and skill in public speaking and presenting to groups of various sizes.

• Experience communicating in Spanish is preferred.

Working Conditions

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is FLSA-exempt and ineligible for overtime compensation for hours worked in excess of 40 per workweek.

• Some overtime is expected. This position must be available outside of court business hours for emergencies and unexpected interruptions to court operations.  

• Some local and statewide travel will be required, and infrequent travel out of state may be required. 

• Limited hybrid work (i.e., working remotely once per week) or other work schedule flexibility may be available for this position. All hybrid and flexible work assignments begin, end, or change only with administrative authority approval.

• The person in this position must be self-motivated and detail oriented.

• Frequent telephone and in-person contact with people from diverse backgrounds. 

• Frequent in-person contact with people who are angry, confused, or frustrated. 

• Long periods of sitting or standing.

• Regular use of the following equipment: telephone, cell phone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans’ Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.

Employee Benefits
Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

• Workday related information and resources are available here.

• For questions about a specific OJD job posting, call 503-986-5930 or email ojd.hrsd@ojd.state.or.us.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.