Personal Assistant - Senior Leadership Support

We're seeking an exceptional Executive Assistant to provide high-level administrative support to senior leadership in a growing private company. This role requires someone who can expertly manage complex calendars, handle confidential communications, and take proactive ownership of executive-level projects and travel coordination.

Our client is an established private company with $450 million in revenue and under 2,500 employees, offering a stable yet dynamic work environment. This position is perfect for an experienced EA who thrives on anticipating needs, managing multiple priorities, and maintaining the highest standards of professionalism and discretion.

You'll be the right-hand support for senior executives, ensuring seamless operations while contributing to the success of critical business initiatives. This role offers excellent growth potential within a well-established organization.

Key Responsibilities

• Calendar Management: Expert-level scheduling and coordination of complex executive calendars
• Communication: Professional email management and executive-level correspondence
• Travel Coordination: Comprehensive travel planning and logistics management
• Project Management: Proactive ownership of special projects and meeting outcomes
• Administrative Excellence: Prepare materials, manage documentation, and ensure seamless operations
• Confidentiality: Handle sensitive information with absolute discretion and professionalism
• Stakeholder Relations: Interface professionally with internal teams and external partners

Essential:

• 4-6+ years of experience as Executive Assistant to senior leadership
• Fluent English communication skills
• Expert proficiency in Google/Microsoft suite applications
• Advanced calendar and inbox management systems experience
• Proficiency with Zoom/Teams and other collaboration platforms
• Associate degree or higher education level
• Strong judgment, anticipation skills, and written communication clarity
• Excellent follow-through and stakeholder management abilities
• Ability to handle confidential information with complete discretion
• Must be legally authorized to work in the United States

Preferred:

• Polish language skills
• Experience with board materials preparation and meeting minutes
• Light data analysis and reporting capabilities
• Background in similar-sized private companies
• Experience supporting C-level executives

• Salary Range: $45,000 - $60,000 annually
• Paid Time Off: 20 vacation days and 5 sick days annually
• Comprehensive Benefits: 401K, healthcare coverage, retirement plan, life insurance
• Career Growth: Clear advancement opportunities within growing organization
• Stable Environment: Established company with strong financial foundation

This role is ideal for a detail-oriented professional who excels at executive support and wants to grow with an established, successful organization. If you have the experience, communication skills, and proactive mindset to excel in this position, we'd like to hear from you.

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status.

Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected.

Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations.

Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.

Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable.

Privacy and Pay Equity:

• California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at .
• Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available.
• Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.

State-Specific Information:

• Rhode Island: We do not request or require salary history from applicants.
• Connecticut: We provide wage range information upon request or before discussing compensation.
• New Jersey: We do not inquire about salary history unless voluntarily disclosed.

Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process.

Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.

Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.