Senior Purchasing Agent

The NYC Department of Buildings (DOB) is responsible for ensuring the safe and lawful use of buildings and properties by enforcing the NYC Construction Codes, Energy Code and Zoning Resolution. We facilitate compliant development with integrity, efficiency and professionalism. We are committed to becoming a premier municipal building organization, dedicated to enhancing the quality of life for all New Yorkers and making our city safer. We are committed to improving our performance and developing procedures that are streamlined, understandable and transparent.

The DOB manages the primary procurement functions of the agency with responsibility of planning and purchasing for the agency’s contract budget which supports the activities of over 1,600 budgeted employees. The Analyst will be responsible for all facets of the procurement process for the agency’s small purchasing, M/WBE procurements, Information Technology, fleet, and special projects. This work will include contract development, bidding, negotiation, and the administration of contracts. The Analyst ideal candidate will be a procurement expert who will serve as a resource for the management team for procurement analysis and procurement forecast/planning. The incumbent will be tasked with updating and implementing the agency’s overall procurement policy and procedures, incorporating federal and state regulations as required.

The Procurement Analyst Level 3 will work under the supervision of the Assistant Agency Chief Contracting Officer, Purchasing with considerable latitude for independent judgment, action, and decision-making. The responsibilities of the Procurement Analyst include, but are not limited to:

- Processing of all purchase orders, sourcing projects, requisitions, and credit card purchases (PCARD)
- Conduct market research for goods and services. Processing purchase orders using various City systems (PASSPORT, FMS, OCP, Preferred Source, GSA and OGS)
- Recommend contract renewals, additional funding, or defunding of existing service contracts as needed
- Responsible for processing contracts to registration as well as contract modifications/amendments in a timely manner which would include the responsibility determination process.
- Maintain and update procurement status reports and databases
- Processing orders utilizing the Small Purchase Bid (FMS), Sole Source, Preferred Source and Non-Competitive Small Procurement processes
- Communicate with vendors to request necessary documentation and ensure timely, complete submissions
- Review vendor documents for completeness and compliance with procurement requirements
- Ensure full compliance with agency, city, state, and federal procurement regulations, including Procurement Policy Board Rules
- Compile required reports for unit leadership and supervision
- Perform other special projects and assignments as required

REMOTE WORK
This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program.

CIVIL SERVICE STATUS
Only permanent Procurement Analyst, applicants who are reachable on the Procurement Analyst open competitive list, and applicants as indicated below will be considered.

Candidates who are permanent in comparable civil service titles may be considered for title change under rule 6.1.9 of the Personnel Rules and Regulations of the City of New York.

PROCUREMENT ANALYST - 12158

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.