Director of Contract Management

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE ADMINISTRATIVE CONTRACT SPECIALIST CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

Division/Program Summary:
The Mental Hygiene Division of the New York City Department of Health and Mental Hygiene is responsible for policy, programs, and provider oversight related to mental health; alcohol and drug use; developmental delays and disabilities; and early intervention services. The work of the Division is informed by the goals of improving clinical and rehabilitative services; integrating mental health, substance use, and primary care; promoting healthy childhood development; reducing racial/ethnic and socioeconomic health inequalities; and promoting recovery.

The Office of Contracts, within the Bureau of Division Management, administers over 500 contracts and approximately 30 intra-city agreements (over 1000 program units) for the provision of mental hygiene services annually. A primary function of the office is to manage and maintain data and documents related to these agreements and to process 1000+ contractual transactions annually. The Funding and Contract Management System (FCMS) is the primary data management system used by the Division of Mental Hygiene and maintained by The Office of Contracts.

Position Summary:
The Director of Contract Management is responsible for reviewing and monitoring submissions from team members to ensure adherence to quality standards of the Division of Mental Hygiene. In addition, provide technical assistance to Contractors and program staff, ensuring timely resolution of contract issues.

Job Duties and Responsibilities:
- Provide direct supervision to contract staff members.
- Management of annual City Council designations, both internally and with providers including notifications of award, monitoring City Council updates/transparency resolutions, negotiating contract budget and scopes, reviewing requests for budget modifications and invoice review.
- Provide technical assistance to Contractors and program staff, ensure timely resolution of contract issues.
- Manage contract administration in HHS Accelerator Financials, including data management, task management, reporting, user training and IT issues.
- Provide support to staff performing detailed financial analysis and resulting updates to internal contract and financial systems.
- Ensure maintenance of contract related data and documents in multiple systems.
- Manage provider communications.
- Prepare special reports in response to requests from management.
- Provide staff training and support staff development.
- Develop and document standard processes and procedures and workflows.
- Participate in special projects as necessary.


Why you should work for us:

- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [email protected] or 347-396-6549.

ADMIN CONTRACT SPECIALIST (PYR - 10095

1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or
2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or
3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.